Chappaqua Central School District
Agenda March 6, 2019
Agenda
CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Wednesday, March 6, 2019
Presiding Officer: Warren Messner
Pledge of Allegiance - Jane Shepardson
Convene public meeting at 7:30 pm
1. Information Business Affairs
1.1 President’s Report
1.1.1 Board of Education 2018-19 Meeting Calendar – Revision
BE IT RESOLVED, that the Board of Education adopts the revised 2019-20 Board of Education Meeting Calendar.
1.2 Superintendent’s Report
Presentations:
• Kindergarten Screening Process Update
• Superintendent’s Budget Proposal
2. Committee Reports
Public Comment Period:
We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone. After the public comment period has been completed, Board members may have a discussion among themselves regarding comments presented.
3. Approvals & Ratifications
3.1 Accept Minutes of February 13, 2019 Board Meeting
3.2 Policy #6030: District Use of Credit Card – 2nd Reading
3.3 Policy #7030: Smoking and Tobacco Use Prohibition – 2nd Reading & Adoption
BE IT RESOLVED, that the Board of Education hereby adopts Policy #7030: Smoking and Tobacco Use Prohibition.
4. Recommended Action: Personnel
4.1 Instructional
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an “as needed” basis:
Monica Dirmeikis
Karen Ginsbern
Gerald Murphy
Katyayini Ostor
Karen Perelman
Annie Silverman
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as a Building Specific substitute teacher for the 2018/2019 school year:
Samantha Golub – Roaring Brook Elementary School (effective March 7, 2019)
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as a paid intern at the daily rate of $85.00 for the 2018/2019 school year through the PNW BOCES Internship Program:
Mariammal Chelliah
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as a student teacher, intern and/or classroom observer for the 2018/2019 school year:
Hana Rossi
Appointment: Long-term Substitute
Ms. Jessica Inglis, Teacher of Special Education, Horace Greeley High School, effective February 25, 2019 through June 30, 2019 (or earlier at the discretion of the Board of Education).
Resignation for Purposes of Retirement:
Ms. Maureen Callan, Teacher of Music, Horace Greeley High School, effective June 30, 2019.
Appointment: Coaching - Effective March 7, 2019 through May 31, 2019
| Name | Position | Sport | Step |
|---|---|---|---|
| Michael Filice | Asst. Varsity | Baseball | 3 |
| Ryan Spillane | Junior Varsity | Baseball | 1 |
| Kimberly Lindner | Asst. Varsity (.5) | Track & Field | 1 |
| Michael Barnow | Asst. Varsity (.5) | Track & Field | 1 |
| Kristin McGurl | Asst. Varsity | Girls Lacrosse | 1 |
| Angela Russo | Modified – Bell | Girls Lacrosse | 3 |
4.2 Non-Instructional
Resolution:
BE IT RESOLVED, that the Board of Education hereby amends the appointment of Rita Campana, Senior Office Assistant – Automated Systems, Horace Greeley High School, to 12 months/35 hours week, effective March 7, 2019.
Resolution:
BE IT RESOLVED, that the Board of Education hereby rescinds the appointment of Lisa Torchia, Office Assistant-Automated Systems at Horace Greeley High School, 12 months/35 hours week, effective March 4, 2019.
5. Recommended Action: Other
5.1 CSE Summaries (2018-19 School Year) reported to the Board on March 6, 2019.
5.2 CSE Summaries (2019-20 School Year) reported to the Board on March 6, 2019.
5.3 BE IT RESOLVED, that the Board of Education approves the Agreement for Services with Mary Connolly, for Health Curriculum Professional Development, for school year 2018-19, at a rate of $125.00 per hour, not to exceed 20 hours, and authorizes the Board President to execute this agreement.
5.4 BE IT RESOLVED, that the Board of Education approves a contract for health and welfare services with the Somers Central School District for 1 student at the rate of $1,193.06 per student for the 2018-19 school year and authorizes the President, Superintendent and District Clerk to execute the contract.
5.5 BE IT RESOLVED, that the Board of Education approves a contract for health and welfare services with the Harrison Central School District for 3 students at the rate of $1,104.33 per student for the 2018-19 school year and authorizes the Superintendent to execute the contract.
5.6 BE IT RESOLVED, that the Board of Education approves a contract for health and welfare services with the Ossining Union Free School District for 2 students at the rate of $879.37 per student for the 2018-19 school year and authorizes the Superintendent to execute the contract.
5.7 BE IT RESOLVED, that the Board of Education approves the Agreement between the Chappaqua Central School District and The County of Westchester for the use of electronic voting machines, including the technicians, and privacy booths for the May 21, 2019 Annual Vote, and authorizes the Board President to execute this agreement.
5.8 BE IT RESOLVED, that the Board of Education approves the Agreement between the Chappaqua Central School District and Liffey’s Moving & Storage dated for the delivery and retrieval of the voting machines and privacy booths for the May 21, 2019 Annual Budget Vote and Election.
5.9 WHEREAS, the Board of Education of the Chappaqua Central School District (the “Board of Education”) is proposing a project consisting of certain alterations, reconstruction and renovations, including replacement of equipment, at the Robert E. Bell Middle cafeteria, including incidental costs related thereto (the “Proposed Action”); and
WHEREAS, the Board of Education proposes to proceed with the Proposed Action and wishes to take all actions necessary in connection therewith in order to comply with the State Environmental Quality Review Act (SEQRA); and
WHEREAS, the Board of Education has reviewed the Proposed Action with respect to the Type II criteria set forth in the SEQRA Regulations at 6 NYCRR Part 617.5 and has determined that the Proposed Action is a Type II action pursuant to Section 617.5(c)(1) [maintenance or repair involving no substantial changes in the structure or facility] and/or (8) [routine activities of educational institutions] of the SEQRA Regulations;
THEREFORE, BE IT RESOLVED, that the Board of Education of the Chappaqua Central School District determines that the Proposed Action, including each and all of the components, is a Type II Action pursuant to §617.5(c)(1) and/or (8) of the SEQRA Regulations and will not have any significant environmental impacts.
The Contact Person for the Chappaqua Central School District is: John Chow, Assistant Superintendent for Business.
5.10 WHEREAS, the Board of Education of the Chappaqua Central School District is planning a project involving the renovation of the Cafeteria and Servery at the Robert E. Bell Middle School, located at 50 Senter Street, Chappaqua, NY;
WHEREAS, the Board wishes to comply with the requirements of the State Environmental Quality Review Act (SEQRA); and
WHEREAS, the Board has reviewed the components, phases and aspects of the Proposed Project; and
WHEREAS, the Board has reviewed the Proposed Project with respect to the Type II criteria set forth in the SEQRA Regulations at 6 NYCRR Part 617.5 and has determined that the Proposed Project is a Type II Action pursuant to Section 617.5(c)(1) & (2) of the SEQRA Regulations;
THEREFORE BE IT RESOLVED, that the Board of Education of the Chappaqua Central School District is hereby designated lead agency under the State Environmental Quality Review Act (SEQRA) for the proposed project; and
BE IT FURTHER RESOLVED, that the Board of Education of the Chappaqua Central School District hereby determines that the Proposed Project is a Type II action pursuant to Section 617.5(c) (1) & (2) of the SEQRA Regulations and will not have a significant adverse impact on the environment and that no further review of the Proposed Project is required.
617.5 ( c ) (1) states:
"maintenance or repair involving no substantial change in an existing structure or facility;"
617.5 ( c ) (2) states:
“replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site, including upgrading buildings to meet building or fire codes, unless such action meets or exceeds any of the thresholds in section 617.4 of this Part;”
5.11 WHEREAS, the Board of Education of the Chappaqua Central School District (the “Board of Education”) is proposing a project consisting of certain safety and security improvements at the Robert E. Bell and Seven Bridges Middle Schools and Douglas Grafflin, Roaring Brook and Westorchard Elementary Schools, including but not limited to building access/entrance renovations and reconstruction, installation, repair and upgrades of building access controls and security measures and incidental costs related thereto (the “Proposed Action”); and
WHEREAS, the Board of Education proposes to proceed with the Proposed Action and wishes to take all actions necessary in connection therewith in order to comply with the State Environmental Quality Review Act (SEQRA); and
WHEREAS, the Board of Education has reviewed the Proposed Action with respect to the Type II criteria set forth in the SEQRA Regulations at 6 NYCRR Part 617.5 and has determined that the Proposed Action is a Type II action pursuant to Section 617.5(c)(1) [maintenance or repair involving no substantial changes in the structure or facility] and/or (8) [routine activities of educational institutions] of the SEQRA Regulations;
THEREFORE, BE IT RESOLVED, that the Board of Education of the Chappaqua Central School District determines that the Proposed Action at the Middle Schools and Elementary Schools, including each and all of the components, is a Type II Action pursuant to §617.5(c)(1) and/or (8) of the SEQRA Regulations and will not have any significant environmental impacts.
The Contact Person for the Chappaqua Central School District is: John Chow, Assistant Superintendent for Business.
5.12 BE IT RESOLVED, that the Board of Education proposes that the following propositions be placed on the ballot at the Annual Meeting of the qualified voters of the Chappaqua Central School District, Westchester County, New York, to he conducted on May 21, 2019;
PROPOSITION – BELL SCHOOL CAFETERIA IMPROVEMENTS
“Shall the Board of Education of the Chappaqua Central School District, Westchester County, New York be authorized to perform certain alteration, reconstruction and renovation work, including replacement of equipment at the cafeteria at the Robert E. Bell Middle School, including incidental expenses, at a maximum expenditure of $390,000, with the amount of up to $190,000 to be transferred from the Fund Balance in the School District Lunch Fund as of June 30, 2019 to the capital fund to pay for the costs of such project.” (The remaining amount will be paid through interfund transfers to the capital fund in the general fund budgets for the 2018-2019 and 2019-2020 school years.)
PROPOSITION – SAFETY AND SECURITY IMPROVEMENTS AT THE MIDDLE SCHOOLS AND ELEMENTARY SCHOOLS
“Shall the Board of Education of the Chappaqua Central School District, Westchester County, New York be authorized to perform certain safety and security alternation, reconstruction and improvements at the Robert E. Bell and Seven Bridges Middle Schools and Douglas Grafflin, Roaring Brook and Westorchard Elementary Schools, including but not limited to building access/entrance renovations and reconstruction, installation, repair and upgrades of building access controls and security measures, including incidental expenses, at a maximum expenditure of $1,350,000, with the amount of up to $1,350,000 to be transferred from the Unassigned Fund Balance for the 2018-2019 school year to the capital fund to pay for the costs of such project.”
AND BE IT FURTHER RESOLVED, that the School District Clerk is hereby authorized and directed to include these propositions in the legal notice of the Annual Meeting of May 21, 2019, and to publish the legal notice in the Board designated newspapers of the District four times within the seven weeks prior to the Annual meeting.
5.13 BE IT RESOLVED, that the Board of Education hereby appoints Josh Culwell-Block to New Castle Community Media Center (NCCMC) for a two-year term beginning February 1, 2019 – May 31, 2021.
5.14 BE IT RESOLVED, that the Board of Education approves a gift of $500.00 from Exxon Mobil courtesy of New Castle Auto Center, to Douglas Grafflin Elementary School as part of the Exxon Mobil Educational Alliance Program.
5.15 BE IT RESOLVED, that the Board of Education approves a proposal from Johnson Controls for all materials and labor for project management, design engineering, technical installation and customer training to: 1)Furnish, install and wire 24 BACnet JCI Metasys network room sensors, 2) Furnish, install and wire 6 JCI Metasys MS-FEC Field Controllers, 3) Furnish, install and wire 2 JCI Metasys MS-IOM input/output modules, 4) Extend Communication Wiring to new panel, 5) Custom graphics created and installed at owner’s front-end operator workstation and 6) Commission and demonstrate to owner’s representative in the amount of $82,085.00 and authorizes the Board President to execute the agreement.
6. Facilities
7. Financials
7.1 Claims Auditor Report – January 2019
7.2 Treasurer’s Report – January 2019
8. Notice of Future Meetings
Monday, March 11, 2019 7:30 pm
Curriculum/Special Education/Technology Budget Presentations
Horace Greeley High School – Academic Commons
Wednesday, March 20, 2019 7:30 pm
Athletics/Operations, Maintenance Budget Presentations
Horace Greeley High School – Academic Commons
9. Adjournment
Any person who seeks accommodation based upon disability should contact the District Clerk,
Liisa Elsner at 238-7200, x-1002, at least five days prior to the meeting.
Chappaqua Board of Education
Education Center
66 Roaring Brook Road
Chappaqua, NY 10514
Web: www.ccsd.ws
Email: board@ccsd.ws
PLEASE TURN OFF ALL CELL PHONES DURING MEETING
/lke