Minutes June 13, 2018

1.1

President's Report - President Tipp welcomed everyone to the meeting and thanked all the retirees for their contributions to, and hard work on behalf of, the District.

She then asked the building principals to say a few words on behalf of each retiree.

Board members then spoke, in turn, about Alyson Gardner’s tenure as a Board member, thanking her for her commitment to the District and wishing her well.

Superintendent's Report - Dr. Ackerman recommended Item 4.1 as amended below.

Moved by Alyson Gardner to approve Item 4.1 as amended below. Seconded by Warren Messner. Motion carried 5-0.

Dr. Ackerman congratulated Alissa Stoever on her appointment as Assistant Principal at Westorchard Elementary School.

1.2.1

Horace Greeley Short Term Safety Measures - Dr. Ackerman recommended to the Board that the District move ahead with the creation of “person traps” at the three elementary and two middle schools. She presented the findings on short term security measures at Greeley and indicated that the District would be moving ahead with them over the summer. She thanked the Board and the community for their input and study of these issues and then thanked all for their welcome and support during her first year as Superintendent.

3.1

Accept Minutes of May 23, 2018 Board Meeting

3.2

Approve 2018-19 Board of Education Meeting Schedule

4.1

Instructional

Resolution:

BE IT RESOLVED, that Robert Rhodes is hereby granted a leave of absence from his position as Principal at Horace Greeley High School, with pay, effective June 5, 2018 through June 30, 2018.

Resolution:
BE IT RESOLVED, that Laura Dubak is hereby appointed to the position of Acting Principal at Horace Greeley High School, effective June 11, 2018 through June 30, 2018;

BE IT FURTHER RESOLVED, that Laura Dubak is hereby granted a leave of absence from her position as Assistant Principal at Horace Greeley High School, for the duration of her appointment to the position of Acting Principal.

BE IT RESOLVED, that the Board of Education hereby appoints the individual listed as per diem substitute teacher to be employed on an “as needed” basis:

Hedi Sperling

Resolution:
BE IT RESOLVED, that the Board of Education hereby authorizes the attached Agreements for Services for the individuals listed below effective for the 2018/2019 school year, or earlier at the discretion of the board of Education:

Dr. Jeffrey Gershel
Dr. Steve Levine
Dr. Scott Levin
Monique Scollan

Resolution:
BE IT RESOLVED, that the Board of Education hereby appoints the individuals listed as Chairpersons effective for the 2018/2019 school year:

District Wide

Resolution:

BE IT RESOLVED, that the Board of Education hereby appoints the individuals listed as Chairpersons effective for the 2018/2019 school year:

Horace Greeley High School

Robert E. Bell Middle School

Seven Brides Middle School

Douglas Grafflin Elementary School

Roaring Brook Elementary School

Westorchard Elementary School

BE IT RESOLVED, that the Board of Education hereby appoints the individuals listed as High School Department Facilitators effective for the 2018/2019 school year:

Resolution:

BE IT RESOLVED, that the Board of Education hereby appoints the individual listed as Director of Life School effective for the 2018/2019 school year:

Stephen Walker

Resignation:
Ms. Kelly Sposito, Guidance Counselor, Horace Greeley High School, effective June 30, 2018.

Request for Leave of Absence:
BE IT RESOLVED, that the Board of Education grants a leave of absence to Diana Goldberg from her teaching positon in the tenure area of Mathematics for the period commencing August 30, 2018 through June 30, 2019.

Appointment: Probationary:
Ms. Diana Goldberg, Teacher of Science, Seven Bridges Middle School, to a probationary position in the tenure area of science for the period effective August 30, 2018 through August 30, 2022, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period he or she shall not be eligible for tenure at that time, salary pending contract negotiations.

Ms. Lindsay Stevens, Teacher of Mathematics, Seven Bridges Middle School, to a probationary appointment in the tenure area of Mathematics effective August 30, 2018 through August 30, 2022, subject to receipt of composite or overall annual professional performance review
ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period he or she shall not be eligible for tenure at that time, salary pending contract negotiations.

Cristine Werner, Special Education Teacher, Westorchard Elementary School, to a probationary appointment in the tenure area of Special Education effective August 30, 2018 through August 30, 2022, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period he or she shall not be eligible for tenure at that time, salary pending contract negotiations.

Alissa Stoever, Assistant Principal, Westorchard Elementary School, to a probationary appointment in the tenure area of Assistant Principal – Elementary School, effective July 1, 2018 through July 1, 2022, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period he or she shall not be eligible for tenure at that time.

Tammy Korman, Teacher of Mathematics, Horace Greeley High School, to a probationary appointment in the area of Mathematica effective August 30, 2018 through August 30, 2022, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period he or she shall not be eligible for tenure at that time, salary pending contract negotiations.

Appointment – Leave Replacement
Jenifer Barnet, Long-term Leave Replacement Teacher of Mathematics, Seven Bridges Middle School, effective August 30, 2018 through June 30, 2019 (or earlier at the discretion of the Board of Education).

Reappointment: Part Time
Ms. Jennifer Kuo, (.4) Teacher of Foreign Language, at Horace Greeley High, effective August 30, 2018 through June 30, 2019 (or earlier at the discretion of the Board of Education).

Ms. Naicy Pretill, (.6) Teacher of Foreign Language, Horace Greeley High School, effective August 30, 2018 through June 30, 2019 (or earlier at the discretion of the Board of Education).

Mr. Felix Nicodemo, (.5) Teacher of Physical Education, Horace Greeley High School, effective August 30, 2018 through June 30, 2019 (or earlier at the discretion of the Board of Education).

Ms. Caitlin Lena, (.5) Special Education Teacher, Roaring Brook Elementary School, effective August 30, 2018 through June 30, 2019 (or earlier at the discretion of the Board of Education).

Christopher DiGregorio, (.5) Teacher of Social Studies, Robert E. Bell Middle School, effective August 30, 2018 through June 30, 2019 (or earlier at the discretion of the Board of Education).

Allison Mitchell, (.5) Teacher of English, Robert E. Bell Middle School, effective August 30, 2018 through June 30, 2019 (or earlier at the discretion of the Board of Education).

Reappointment: Full Time Leave Replacement
Megan Fina, Guidance Counselor, Robert E. Bell Middle School, effective August 30, 2018 through June 30, 2019 (or earlier at the discretion of the Board Education).

Appointment: Coaching – effective July 1, 2018

4.2

Non-Instructional

Resignation for the purpose of retirement:
Adelino Neto, Cleaner at Douglas G. Grafflin Elementary School, effective June 29, 2018.

Resolutions:
BE IT RESOLVED, that the Board of Education hereby establishes the substitute Occupational Therapist rate to be the same as the substitute teacher rate.

BE IT RESOLVED, that the Board of Education hereby appoints the individual listed below as a per diem occupational therapist substitute to be employed on an “as needed” basis, effective July 1, 2018:

Mary Crewe

BE IT RESOLVED, that the Board of Education hereby appoints the individual listed below as a per diem custodial substitute to be employed on an “as needed” basis, effective July 1, 2018. The salary is $15.00 per hour:

Angela M. Villa

Recommended Action: Other
BE IT RESOLVED, that the Board of Education hereby appoints Margot Ferrauti to a long-term leave assignment in the Human Resources Department at the Education Center. Her salary will be $35/hour. This assignment will be 25 hours per week, effective July 2, 2018, and will end no later than September 30, 2018.

5.1

CSE Summaries (2017-18 School Year) reported to the Board on June 13, 2018..

5.2

CSE Summaries (2018-19 School Year) reported to the Board on June 13, 2018.

5.3

BE IT RESOLVED, that the Board of Education, in accordance with Board Policy 9040, hereby authorizes the 2018-2019 school year salaries of the nonaligned administrators of the School District who are not represented in collective bargaining units, as recommended by the Superintendent of Schools in a memorandum to the Board of Education dated May 30, 2018.

5.4

BE IT RESOLVED, that the Board of Education hereby authorizes the 2018-2019 school year salaries of the confidential employees based on the recommendations from the Superintendent in a memorandum to the Board of Education dated June 13, 2018.

5.5

BE IT RESOLVED, that the Board of Education hereby authorizes the 2018-19 school year salary for the Director of Continuing Education as recommended by the Superintendent in a memorandum to the Board of Education dated June 7, 2018. Said memorandum is incorporated by reference in the minutes of this meeting.

5.6

RESOLUTION TO CERTIFY LEAD EVALUATORS OF CLASSROOM TEACHERS FOR SCHOOL YEAR 2017-18 PURSUANT TO EDUCATION LAW SECTION 3012-c

WHEREAS, pursuant to the requirement of Education Law Section 3012-c and Part 30-2.9 of the Rules of the Board of Regents, the individuals named below have completed all the necessary training to be certified as lead evaluators of classroom teachers;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Education hereby certifies the following individuals as lead evaluators of classroom teachers:

Carolyn Elwood
Alison Porcelli
Jason Semo

RESOLUTION TO CERTIFY LEAD EVALUATOR OF BUILDING PRINCIPALS FOR SCHOOL YEAR 2017-18 PURSUANT TO EDUCATION LAW SECTION 3012-c
WHEREAS, pursuant to the requirements of Education Law Section 3012-c and Part 30-2.9 of the Rules of the Board of Regents, the individual named below has completed all the necessary training to be certified as lead evaluators of building principals;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Education hereby certifies the following individual as lead evaluator of building principals:

Christine Ackerman

RESOLUTION TO RECERTIFY LEAD EVALUATORS OF CLASSROOM TEACHERS FOR SCHOOL YEAR 2017-18 PURSUANT TO EDUCATION LAW SECTION 3012-c

WHEREAS, pursuant to the requirement of Education Law Section 3012-c and Part 30-2.9 of the Rules of the Board of Regents, the individuals named below have completed all the necessary training to be recertified as lead evaluators of classroom teachers;

NOW, THEREFORE BE IT RESOLVED, that the Board of Education hereby recertifies the following individuals as lead evaluators of classroom teachers:

RESOLUTION TO RECERTIFY LEAD EVALUATORS OF BUILDING PRINCIPALS FOR SCHOOL YEAR 2017-18 PURSUANT TO EDUCATION LAW SECTION 3012-c

WHEREAS, pursuant to the requirements of Education Law Section 3012-c and Part 30-2.9 of the Rules of the Board of Regents, the individuals named below have completed all the necessary training to be recertified as lead evaluators of building principals;

NOW, THEREFORE BE IT RESOLVED, that the Board of Education hereby recertifies the following individuals as lead evaluators of building principals:

Kusum Sinha

5.7

BE IT RESOLVED to increase the “Sick/Compensated Absences” budget line (A2110-139-36-251) by the amount of $131,302, and the “Compensated Absences” budget line (A9089-880-36) by $71,684, as an additional budget appropriation to the 2017-18 budget and that such appropriation be funded from the Employee Benefit Accrued Liability Reserve Fund.

5.8

BE IT RESOLVED that the Board of Education accepts a monetary gift from the Robert E. Bell PTA to be used towards the purchase of an audio/video presentation system, in the amount of $10,749.66, and authorizes the Board President to execute this Agreement.

5.9

BE IT RESOLVED, that the Board of Education approves the Contract for Independent Contractor Services with Christopher H. Weir, as Claims Auditor for school year 2018-19, at $86 per hour, and authorizes the Board President to execute this agreement.

5.10

BE IT RESOLVED, that the Board of Education approves the contract with Angela Stockman of WNY Education Associates for Literacy consultation to work with Grades 3-6 in the Maker Writing Workshop, August 13-17, 2018 in the amount of $12,000 and authorizes the Board President to execute this Agreement.

5.12

BE IT RESOLVED, that the Board of Education approves an Agreement for Health & Welfare Services with Byram Hills School District for 2 students at a rate of $859.24 per student, effective September 5, 2017 to June 22, 2018 and authorizes the Board President, Superintendent and District Clerk to execute this Agreement.

5.13

BE IT RESOLVED, that the Board of Education approves a Contract with the Briarcliff Manor School District for special education services for the 2017-18 school year at the rate set forth by the New York State Education Department, and authorizes the Board President to execute this Agreement.

5.14

BE IT RESOLVED, that the Board of Education approves the Contract with SCO Family of Services, Westbrook Preparatory School for the educational services for the 2018-19 school year at the rate set by New York State Education Department, and authorizes the Board President to execute this Agreement.

5.15

BE IT RESOLVED, that the Board of Education approves the agreement with Anderson Center for Autism, effective July 1, 2018 through June 30, 2019 for provision of a special education program based on the New York State Education Department and the Office of Children and Family Services rates as outlined in Appendix A of the Agreement, and authorizes the Board President to execute the agreement.

5.16

BE IT RESOLVED, that the Board of Education approves a Contract for Educational Services with Eastchester School District for one student (#602320) in the amount of $63,042.00 per the contract for the 2017-18 school year, and authorizes the Board President to execute this Contract.

5.19

BE IT RESOLVED, that the Board of Education approves a contract with Laura Li Industries, LLC., for Field C Improvements at Horace Greeley High School, dated May 16, 2018, in the amount of $1,248,000, as presented to the Board and incorporated in the minutes of this meeting and authorizes the Board President to execute the contract.

5.20

BE IT RESOLVED, that the Board of Education approves a contract with MVM Construction, LLC, for Capital Improvements at Horace Greeley High School and the Chappaqua Public Library, dated May 24, 2018, in the amount of $9,220,000, as presented to the Board and incorporated in the minutes of this meeting and authorizes the Board President to execute the contract.

5.21

BE IT RESOLVED, that the Board of Education approves a contract with Southeast Mechanical Corp., for Capital Improvements at Horace Greeley High School and the Chappaqua Public Library, dated May 24, 2018, in the amount of $2,025,500, as presented to the Board and incorporated in the minutes of this meeting and authorizes the Board President to execute the contract.

5.23

BE IT RESOLVED, that the Board of Education approves a contract with S&L Plumbing and Heating Corp., for Capital Improvements at Horace Greeley High School and the Chappaqua Public Library, dated May 24, 2018, in the amount of $1,022,725, as presented to the Board and incorporated in the minutes of this meeting and authorizes the Board President to execute the contract.

5.24

BE IT RESOLVED, that the Board of Education approves Educational Data Services Cooperative Bid Program Licensing and Maintenance fee of $9,540 for the 2018-19 school year, and authorizes the Board President to execute this agreement.

5.25

BE IT RESOLVED, that the Board of Education approves Educational Data Services Cooperative Bid Program Skilled Trade fee of $2,135 for the 2018-19 school year, and authorizes the Board President to execute this agreement.

5.34

BE IT RESOLVED, that the Board of Education approves CCSD Bid #B2017-8: Coach Bus Transportation Services – recommended award to Hudson Valley Charter Service, Inc. in the amount of $32,425.00 for the 2018-19 school year.

5.35

WHEREAS, JAMF Software, LLC doing business as Jamf is and will continue to be, the sole source of Jamf software and it’s components including Composer, Jamf Admin, Jamf Imaging, Jamf Remote, Recom, Jamf Pro server software, Jamf Pro cloud services, Jamf’s proprietary maintenance and support services for Jamf software, Jamf’s proprietary “Jumpstart” installation and training services; and hosting services associated with Jamf’s products and services. These items are proprietary products that are only available through Jamf.

WHEREAS, Jamf will have a direct sales and purchasing relationship and no intentions to utilize agents, or authorize resellers to provide products to Chappaqua Central School District.

THEREFORE, BE IT RESOLVED, that the Board of Education hereby declares Jamf to be the sole source for all Jamf software, Jamf related software products and services purchased in the ordinary course of product acquisition and therefore, determines that the purchase of Jamf is not subject to competitive bidding under Section 103 of the General Municipal Law.

5.36

WHEREAS, the Chappaqua Central School District (School District) pursuant to the authority granted in General Municipal Law, Article 5A (Public Contracts), Section 103 desires to participate in the PEPPM National Cooperative, with either the State of Pennsylvania (Central Susquehanna Intermediate Unit) or the State of California (Kern County Superintendent of Schools) acting as lead agent; and

WHEREAS, Section 103 of the General Municipal Law permits the School District to make purchases of apparatus, materials, equipment or supplies, or to contract for services related to the installation, maintenance or repair of apparatus, materials, equipment, and supplies, may make such purchases, or may contract for such services related to the installation, maintenance or repair of apparatus, materials, equipment, and supplies, as may be required by the School District therein through the use of a contract let by the United States of America or any agency thereof, any state or any other county or political subdivision or district therein if such contract was let to the lowest responsible bidder or on the basis of best value in a manner consistent with this section and made available for use by other governmental entities; and

WHEREAS, the School District desires to participate for the purpose of fulfilling and executing its public governmental purposes, goals, objectives, programs and functions; and

WHEREAS, the School District has reviewed the benefits of participating in this program and based on this review has concluded the program will provide the best value to taxpayers of this School District through the anticipated savings to be realized.

NOW, THEREFORE BE IT RESOLVED, that the Board of Education of the Chappaqua Central School District authorizes the School District’s participation in the PEPPM National Cooperative and authorizes the Assistant Superintendent for Business or the Purchasing Agent to register for the PEPPM program on behalf of the School District.

5.37

BE IT RESOLVED, that the Board of Education approves the proposal from Woodard & Curran for Horace Greeley High School Field C - Services related to additional design/permitting, bidding/contractor procurement, and construction inspections/administration and authorizes the Board President to execute the contract.

5.38

BE IT RESOLVED, that the Board of Education hereby approves the Change Order No. 010 from Dobtol Construction, LLC for the new asbestos scope of work recommended by the construction manager for Robert E. Bell Middle School.

5.39

WHEREAS, the District owns the attached list of items which are no longer useful or necessary for school district purposes and of no value to the School District;

THEREFORE, BE IT RESOLVED, that the Board hereby declares such items to be surplus property and of no value to the School District and authorizes the disposal of such equipment in a prudent manner in accordance with law.

5.40

BE IT RESOLVED that the Board of Education accepts a monetary gift of $2,200 from the Roaring Brook PTA to be used towards renovation of the butterfly garden pathway and a monetary gift of $940 to be used towards the purchase of audio/visual equipment to be used in the Roaring Brook Cafeteria for Presentations, videos and communication, and authorizes the Board President to execute this Agreement.

5.41

BE IT RESOLVED, that the Board of Education accepts a monetary gift of $4,292.03 from the Greeley PTA to be used toward the purchase of the outdoor table and chairs for the outdoor meeting common space for students and faculty on the new patio outside of the Greeley Guidance Office.

5.42

BE IT RESOLVED, that the Board of Education hereby approves the terms of a Supplemental Memorandum of Agreement with the Chappaqua Congress of Teachers (CCT) bargaining unit regarding certain fellowships, as presented to the Board at this meeting. A copy of the SMOA shall be incorporated by reference within the minutes of this meeting.

5.43

BE IT RESOLVED, that the Board of Education hereby appoints Sheila Silverman to the position of Secondary Assistant Principal at Horace Greeley High School, on a contract basis, and authorizes the Superintendent of Schools and Board President to execute a contract in lieu of probation on behalf of the District with Sheila Silverman whereby she shall perform services as Secondary Assistant Principal in the District for the periods set forth in the Agreement (effective July 14, 2018) and subject to the terms of said contract. Said contract shall be incorporated by reference within the minutes of this meeting.

5.44

BE IT RESOLVED, that the Board of Education hereby ratifies the provisions of the Memorandum of Agreement executed by the negotiating teams for the District and the Chappaqua Office Staff Association/NYSUT (COSA), dated May 31, 2018 and agree to incorporate the provisions of their 2015-2018 Collectively Negotiated Agreement into a three-year successor agreement, effective July 1, 2018 and terminating on June 30, 2021, and authorizes the expenditure of those moneys necessary to implement the provisions of the 2018-2021 COSA Collectively Negotiated Agreement.

5.45

BE IT RESOLVED, that the Board of Education hereby approves the terms of a Supplemental Memorandum of Agreement with the Chappaqua Administrators Association (CAA) bargaining unit regarding the summer work schedule, as presented to the Board at this meeting. A copy of the SMOA shall be incorporated by reference within the minutes of this meeting.

5.46

BE IT RESOLVED, that the Board of Education hereby ratifies the provisions of the Memorandum of Agreement executed by the negotiating teams for the District and the Chappaqua Congress of Teachers (CCT), dated May 3, 2018 and agree to incorporate the provisions of their 2015-2018 Collectively Negotiated Agreement into a three-year successor agreement, effective July 1, 2018 and terminating on June 30, 2021, and authorizes the expenditure of those moneys necessary to implement the provisions of the 2018-2021 CCT Collectively Negotiated Agreement.

5.47

BE IT RESOLVED, upon the recommendation of the Superintendent, that the Board of Education hereby authorizes the Board President to execute an Agreement regarding Employee #0613, as presented to the Board at this meeting. A copy of said Agreement shall be incorporated by reference within the minutes of this meeting.

7.1

Appropriation Status Report - May 2018

7.2

Revenue Status Report - May 2018