Minutes April 11, 2018

MINUTES

CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION

Wednesday, April 11, 2018
Horace Greeley High School - Academic Commons

Present:

Board of Education

  • Victoria Tipp, President
  • Jeffrey Mester, Vice President
  • Alyson Gardner
  • Warren Messner
  • Jane Kimmel Shepardson

Staff Members:

  • Christine Ackerman, Superintendent of Schools
  • John Chow, Assistant Superintendent for Business
  • Kusum Sinha, Assistant Superintendent for Human Resources & Leadership Development
  • Mary Ford, Interim Assistant Superintendent for Curriculum & Instruction
  • Liisa Elsner, District Clerk

President Tipp convened the public meeting at 7:44 pm.

Moved by Warren Messner to convene the public meeting at 7:44 pm. Seconded by Alyson Gardner. Motion passed 5-0.

1.

Information Business Affairs

1.1

President's Report

1.1.1

BOCES Student Recognition - The Board of Education and Superintendent recognized a student for receiving Putnam / Northern Westchester BOCES Student of Distinction Award for his outstanding leadership skills, academic initiative, and community spirit. The student was honored with a certificate and medallion.

1.1.2

CSF Grant Presentation - Victoria Tipp thanked the Chappaqua School Foundation for the two additional grants and their continued support of the District.

President Tipp asked for a change the agenda order to allow members of the Chappaqua School Foundation to speak briefly about the 2 Instagrants (Items 5.8 & 5.9). Following the discussion Jeffrey Mester moved to approve Items 5.8 & 5.9. Seconded by Alyson Gardner. Motion passed 5-0.

 

1.2

Superintendent's Report - Dr. Ackerman spoke about Kusum Sinha and Mary Ford, both of whom are leaving the District at the end of the school year. She congratulated them and thanked them for their many contributions to the District. Dr. Ackerman spoke about Jamie Edelman, Principal of Douglas Grafflin Elementary School who is being appointed as Director of K-12 Literacy effective July 1, 2018 and her many achievements to the District so far and the hopes for continued success in her new position.

Dr. Ackerman recommended the appointment of Jamie Edelman in Item 4.1 as Director of K-12 Literacy to a probationary appointment in the tenure area of Director of K-12 Literacy effective July 1, 2018 through June 30, 2022.

Moved by Victoria Tipp to approve the appointment of Jamie Edelman in Item 4.1. Seconded by Alyson Gardner. Motion passed 5-0.

 

 

1.2.1

Safety Forum - Dr. Ackerman encouraged the community to participate in the School Safety Survey and indicated that she had met and would continue to meet with Horace Greeley Faculty and will be holding Community Forums on April 18 at 10:00 am and 7:00 pm.

Presentations:

Horace Greeley High School Innovative & Programmatic Highlights - Robert Rhodes (Principal), Laura Dubak, Kyle Hosier and Lauralyn Stewart (Assistant Principals), Steve Warren, Regina McKie, Mary Devane (Teachers) along with Greeley Students gave a lively presentation highlighting innovative programs in the World Language and Social Studies Departements. Tom Witmer and Sherrie Goldstein spoke of refining and changing the approach to student government, clubs and teams at Greeley to offer additional opportunities for social emotional learning and inclusion

Budget Adoption - Dr. Ackerman and John Chow gave a review of the 2018-19 budget.

2.

Committee Reports

2.1

Policy #9065: Sexual Misconduct and Fraternization - 2nd Reading

Moved by Alyson Gardner to approve Item 2.1. Seconded by Warren Messner. Motion passed 5-0.

 

2.2

Policy #5080: Sexual Harassment of Students (revision) - 2nd Reading

Moved by Warren Messner to approve Item 2.2. Seconded by Alyson Gardner. Motion passed 5-0.

Questions and Comments:

We welcome public inquiries, and in respect for each other's time, we ask that you limit your inquiry to three minutes. Board members may be contacted via email or phone.

3.

Approvals & Ratifications

3.1

Accept Minutes of March 14, 2018 Board of Education Meeting

3.2

Accept Minutes of March 22, 2018 Special Board of Education Meeting

Moved by Warren Messner to accept Items 3.1 and 3.2. Seconded by Alyson Gardner. Motion passed 5-0.

4.

Recommended Action: Personnel

Christine Ackerman recommended Item 4.1 as modified.

 

4.1

Instructional

Request for Parental Leave of Absences:

  • Ms. Tiffany DePeralta, Teacher of English, Horace Greeley High School, effective April 5, 2018 through June 30, 2018.

Request for Discretionary Leave of Absence:

  • Ms. Lauren Reisner, Teacher of Foreign Language, Horace Greeley High School, effective February 15, 2018 through March 2, 2018.

Resignation for Purposes of Retirement:

  • Ms. Hedi Sperling, Teaching Assistant, Douglas Grafflin Elementary School, effective June 30, 2018.

Resignation:

  • Dr. Kusum Sinha, Assistant Superintendent for Human Resources and Leadership Development, effective Jun 30, 2018.
  • Ms. Mary Ford, Interim Assistant Superintendent for Curriculum and Instruction / Director of K-12 Literacy, effective June 30, 2018.
  • Ms. Marcina Glinias-Badame, Teacher of English, Horace Greeley High School, effective June 30, 2018.
  • Ms. Chloe West, Teacher of English, Horace Greeley High School, effective June 30, 2018.

Appointment: Probationary

  • Ms. Jamie Edelman, Director of K-12 Literacy, to a probationary appointment in the tenure area of Director of K-12 Literacy effective July 1, 2018 through June 30, 2022, as recommended by the Superintendent of Schools.

Appointment of Jamie Edelman was approved under 1.2 Superintendent's Report.

 

 

Appointment: Coaching - Horace Greeley High School, effective March 26, 2018 through June 1, 2018

Sport

Level

Coach

Step

Girls Lacrosse

JV-B

Daniela Castro

1

 

 

Appointment: Coaching - Robert E. Bell Middle School, effective March 26, 2018 through June 1, 2018

Sport

Level

Coach

Step

Softball

Modified

Jason Sclafani

1

Moved by Alyson Gardner to approve Item 4.1 as amended. Seconded by Jane Kimmel Shepardson. Motion passed 5-0.

Christine Ackerman recommended Item 4.2.

 

4.2

Non-Instructional

Request for Discretionary Leave of Absence:

Resolution to authorize discretionary leave of absence, without pay, for Laura LoBreglio from September 4, 2018 through September 10, 2018.

Resolution to authorize discretionary leave of absence, without pay, for Diego Palacios, from January 25, 2018 (half day on January 25) through April 11, 2018.

Moved by Alyson Gardner to approve Item 4.2. Seconded by Warren Messner. Motion passed 5-0.

5.

Recommended Action: Other

5.1

CSE Summaries (2017-18 School Year) reported to the Board on April 11, 2018.

5.2

CSE Summaries (2018-19 School Year) reported to the Board on April 11, 2018.

Moved by Alyson Gardner to approve Items 5.1 and 5.2. Seconded by Victoria Tipp. Motion passed 5-0.

 

5.3

Resolution to adopt the Proposed Budget and ratify the Property Tax Report Card for the 2018-19 school year.

Moved by Jane Kimmel Shepardson to approve Item 5.3. Seconded by Victoria Tipp. Motion passed 5-0.

 

5.4

BE IT RESOLVED that the Board of Education approves the Agreement between the Chappaqua Central School District and The County of Westchester for the use of electronic voting machines, including the technicians, and privacy booths for the May 15, 2018 Annual Vote, and authorizes the Board President to execute this agreement.

Moved by Alyson Gardner to approve Item 5.4. Seconded by Jane Kimmel Shepardson. Motion passed 5-0.

 

5.5

BE IT RESOLVED that the Board of Education approves the Agreement between the Chappaqua Central School District and Liffey's Moving & Storage dated for the delivery and retrieval of the voting machines and privacy booths for the May 15, 2018 Annual Vote.

Moved by Alyson Gardner to approve Item 5.5. Seconded by Jane Kimmel Shepardson. Motion passed 5-0.

 

5.6

BE IT RESOLVED that the Board of Education approves the use of Phoenix Graphics for the printing, binding, including numbering, of the ballots for the May 15, 2018 Annual Vote at the cost of $.50 each which includes delivery.

Moved by Warren Messner to approve Item 5.6. Seconded by Alyson Gardner. Motion passed 5-0.

 

5.7

BE IT RESOLVED that the Board of Education approves an Agreement for Health & Welfare Services with City School District of New Rochelle for 4 student at a rate of $1,160.88 per student, effective September 6, 2016 to June 30, 2017 and authorizes the Board President, Superintendent and District Clerk to execute this Agreement.

Moved by Jeffrey Mester to approve Item 5.7. Seconded by Warren Messner. Motion passed 5-0.

 

5.8

BE IT RESOLVED that the Board of Education approves a Chappaqua School Foundation traditional grant of $18,495.50 for the purchase of tools for Differentiated Learning at Douglas Grafflin Elementary School. Requested by Dana House, Marina Comblo and Margaret Salmore - Douglas Grafflin Elementary School.

5.9

BE IT RESOLVED that the Board of Education approves a Chappaqua School Foundation traditional grant of $316,785 for the purchase of hardware, software and professional development for the 1-to-1 Digital Learning Initiative, 3rd and 4th Grade. Requested by Joshua Culwell-Block, Director of Technology.

Items 5.8 and 5.9 were moved and approved at the beginning of the agenda.

 

5.10

BE IT RESOLVED that the Board of Education approves the letter A Message From the Board of Education in the May 2018 School Budget Newsletter.

Moved by Alyson Gardner to approve Item 5.10. Seconded by Warren Messner. Motion passed 5-0.

 

5.11

BE IT RESOLVED that the Board of Education hereby authorizes the school attorneys' to contract with a litigation related consultant as described to the Board, pursuant to Paragraph I of the Retainer Agreement between the law firm and the District dated July 1, 2017.

Moved by Warren Messner to approve Item 5.11. Seconded by Alyson Gardner. Motion passed 5-0.

6.

Facilities

Acknowledgement of Change Orders approved by the Superintendent per Board Resolution adopted at June 14, 2017 Board of Education meeting

6.1

Change order #HGHS-003 approved by the Superintendent:

Project: Horace Greeley HS Back Flow Preventers

Contractor: Sun-Dance Energy Contractors, Inc.

Description: Labor to run and secure wire for remote read antennas

Amount: $403.20

6.2

Change order #DGES-003 approved by the Superintendent:

Project: Douglas Grafflin ES Back Flow Preventers

Contractor: Sun-Dance Energy Contractors, Inc.

Description: Labor to run and secure wire for remote read antennas

Amount: $403.20

6.3

Change order #WES-002 approved by the Superintendent:

Project: Westorchard ES Back Flow Preventers

Contractor: Sun-Dance Energy Contractors, Inc.

Description: Labor to run and secure wire for remote read antennas

Amount: $403.20

6.4

Change order #RBMS-004 approved by the Superintendent:

Project: Robert Bell MS Back Flow Preventers

Contractor: Sun-Dance Energy Contractors, Inc.

Description: Labor to run and secure wire for remote read antennas

Amount: $403.20

6.5

Change order #RBES-002 approved by the Superintendent:

Project: Roaring Brook ES Back Flow Preventers

Contractor: Sun-Dance Energy Contractors, Inc.

Description: Labor to run and secure wire for remote read antennas

Amount: $403.20

6.6

Change order #MC-001-SB approved by the Superintendent:

Project: Seven Bridges MS Capital Improvements

Contractor: Framan Mechanicals, Inc.

Description: Labor and materials for double-walled, spiral ductwork

Amount: $20,269.83

6.7

Change order #GC-001-WO approved by the Superintendent:

Project: Westorchard ES Capital Improvements

Contractor: MVM Construction, LLC

Description: Asbestos floor tile removal

Amount: $3,360.00

6.8

Change order #GC-003-RB approved by the Superintendent:

Project: Roaring Brook ES Capital Improvements

Contractor: MVM Construction, LLC

Description: Labor, equipment & materials re. metal studs for new sinks

Amount: $1,735.00

6.9

Change order #GC-004-WO approved by the Superintendent:

Project: Westorchard ES Capital Improvements

Contractor: MVM Construction, LLC

Description: Labor, equipment & materials re. metal stud wall for new sink

Amount: $2,870.00

6.10

Change order #GC-005-DG approved by the Superintendent:

Project: Douglas Grafflin ES Capital Improvements

Contractor: MVM Construction, LLC

Description: Labor, equipment and materials re. sheetrock wall to accommodate electrical receptacles and switches, and demolition of wall and trim sections in the area

Amount: $37,800.00

6.11

Change order #GC-006-DG approved by the Superintendent:

Project: Douglas Grafflin ES Capital Improvements

Contractor: MVM Construction, LLC

Description: Labor, equipment & materials re. lowering ceiling to accommodate soffits

Amount: $3,750.00

Moved by Alyson Gardner to acknowledge Items 6.1 through 6.11. Seconded by Jane Kimmel Shepardson. Motion passed 5-0.

7.

Financials

7.1

Claims Auditor Report - March 2018

Moved by Alyson Gardner to accept Item 7.1. Seconded by Jane Kimmel Shepardson. Motion passed 5-0.

8.

Notice of Future Meetings

Tuesday, April 24, 2018, 8:00 am
Education Center - Board Room
BOCES Budget Vote / Election

Wednesday, May 2, 2018, 7:30 pm
Horace Greeley High School - Academic Commons
Budget Hearing / Public Library Budget Presentation

9.

Adjournment

Moved by Warren Messner to adjourn the public meeting at 10:05 pm. Seconded by Jeffrey Mester. Motion passed 5-0.

Respectfully submitted:

Liisa Elsner
District Clerk / Secretary to the Superintendent

/lke