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1.
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Election of Board President for 2011/2012
President
Jeffrey Mester moved that Alyson Kiesel be elected President of the Board of Education of Chappaqua Central School District for the school year 2011/2012. Randall Katchis seconded the motion. The motion passed unanimously.
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Ms. Markley congratulated President Kiesel along with her family and colleagues and passed the gavel to Ms. Kiesel as presiding officer.
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Vice President
Alyson Kiesel moved that Jeffrey Mester be appointed to serve as Vice President of the Board of Education of Chappaqua Central School District for the school year 2011/2012. He shall have the power to exercise the duties of the President in case of absence or disability of the President. In the absence of the President and Vice President, Randall Katchis is authorized to act in the capacity of President. Karen Visser seconded the motion. The motion passed unanimously.
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Ms. Markley administered the oath of office to new officers and reaffirmed all board members.
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School District Clerk
Randall Katchis moved that Theresa Markley be appointed School District Clerk of the Chappaqua Central School District for the school year 2011/2012. Vicky Tipp seconded. The motion passed unanimously.
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President Alyson Kiesel administered the oath of office to District Clerk Theresa Markley.
Superintendent Lyn McKay made the following recommendations:
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4.
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Recommended Action: Personnel
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4.1
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Instructional
Resolution:
"BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an "as needed" basis":
Resolution:
"BE IT RESOLVED that, the Board of Education hereby authorizes the attached Agreements for Services for the individuals and agencies listed below effective for the 2011/2012 school year, or earlier at the discretion of the Board of Education":
Continental Nurses,
Communication Clinic of Connecticut, LLC.
Resolution:
"BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed to be appointed to work in the Chappaqua Summer Extended Year Program from July 7, 2011 through August 5, 2011, or earlier at the discretion of the Board of Education."
Annabel Ray, Teaching Assistant
Resolution:
"BE IT RESOLVED that, the Board of Education hereby appoints Gina Gomes from the Preferred Eligible List to the position of Teacher of Physical Education, effective September 1, 2011."
Resolution:
"WHEREAS, the Board of Education for reasons of economy and efficiency, has determined that it is appropriate to abolish certain pedagogical positions in the District;
THEREFORE, BE IT RESOLVED that, the Board of Education hereby abolishes the following positions, effective close of business on July 6, 2011."
8.5 FTE Teaching Assistant positions.
Resolution:
"BE IT RESOLVED that, the Board of Education has determined that the services of the following individuals shall be discontinued at close of business on July 6, 2011 in accordance with Section 3013 of the Education Law as they are determined to be the least senior teachers in their respective tenure areas, they do not have tenure or probationary status in any additional tenure area created by Part 30 of the Rules of the Board of Regents, and thus have no right to transfer to any position in a different tenure area; and they shall be placed upon a preferred eligible list for recall to a position for a period of seven (7) years from the effective date of layoff pursuant to Education Law Section 3013; and each individual will be notified in writing by the District Clerk of the information contained in this resolution, including placement of their name on a preferred eligible list for re-employment:"
Teaching Assistants:
Jessie Borsinger
Anne Ouellette
Kate DeMagistris
Request for Parental Leave of Absence:
Ms. Michelle McGee, Teacher of Elementary Education, Roaring Brook Elementary School, effective June 13, 2011 through June 30, 2011.
Resignations for Purposes of Retirement:
Ms. Bonnie Mitchell, Teacher of Physical Education, Westorchard Elementary School, effective June 30, 2011.
Mr. Stanley Sotherden, Teacher of Physical Education, Robert E. Bell Middle School, effective June 30, 2011.
Resignation:
Ms. Jessica Moschetti, Teaching Assistant, Horace Greeley High School, effective June 24, 2011.
Ms. Emily Glenn, Teaching Assistant, Seven Bridges Middle School, effective August 31, 2011.
Appointment: Administrative
Mr. Peter Berendt, Interim Principal, Roaring Brook Elementary School, effective July 1, 2011 through June 30, 2012 (or earlier at the discretion of the Board of Education and contingent upon approval of the New York State Education Department of a waiver to employ a retired person), $675/per diem.
Mr. Paul Citarella, Interim Assistant Superintendent for Human Resources, effective July 1, 2011 through June 30, 2012 (or earlier at the discretion of the Board of Education), $800/per diem.
Appointment: Probationary
Mr. Justin Olive, Teacher of Science, Robert E. Bell Middle School, effective September 1, 2011, Step 3, A(BA), $67,400.
Ms. Samantha McCaw, Teacher of Foreign Language, Robert E. Bell Middle School, effective September 1, 2011, Step 4, D(BA+90) with Masters, $90,362.
Ms. Brooke Baron, Teacher of Elementary Education, Westorchard Elementary School, effective September 1, 2011, Step 2, B(BA+45) with Masters, $72,867.
Appointment: Regular Substitute
Ms. Michele Vourliotis, Regular Substitute Teacher of Elementary Education, Robert E. Bell Middle School, effective September 1, 2011 through June 30, 2012 (or earlier at the discretion of the Board of Education), Step 1, B(BA+45) with Masters, $69,766.
Appointment: Part Time
Ms. Amy Valentin, (.8) Social Worker, Horace Greeley High School, effective September 1, 2011 through June 30, 2012 (or earlier at the discretion of the Board of Education), Step 22(2), C(BA+75) with Masters, $103,786.
Mr. Patrick Healy, (.6) Teacher of Social Studies, Horace Greeley High School, effective September 1, 2011 through June 30, 2012 (or earlier at the discretion of the Board of Education), Step 5, B(BA+45) with Masters, $49,307.
Ms. Jeanne Hurgin, (.6) Teacher of Business Education, Horace Greeley High School, effective September 1, 2011 through June 30, 2012 (or earlier at the discretion of the Board of Education), Step 10, D(BA+90) with Masters, $66,398.
Ms. Ping Li, (.8) Teacher of Foreign Language, Horace Greeley High School, effective September 1, 2011 through June 30, 2012 (or earlier at the discretion of the Board of Education), Step 9, D(BA+90) with Masters, $85,824.
Ms. Sarah Mondale, (.6) Teacher of Foreign Language, Horace Greeley High School, effective September 1, 2011 through June 30, 2012 (or earlier at the discretion of the Board of Education), Step 4, B(BA+45) with Masters, $47,445.
Mr. Jason Cuvelier, (.67) Teacher of Art, Horace Greeley High School, effective September 1, 2011 through June 30, 2012 (or earlier at the discretion of the Board of Education), Step 2, D(BA+90) with Masters, $56,014.
Ms. Alicia Conte, (.6) Teacher of Foreign Language, Robert E. Bell Middle School and Seven Bridges Middle School, effective September 1, 2011 through June 30, 2012 (or earlier at the discretion of the Board of Education), Step 2, C(BA+60) with Masters, $45,874.
Ms. Keiha Kim, (.4) Teacher of Music, Robert E. Bell Middle School and Seven Bridges Middle School, effective September 1, 2011 through June 30, 2012 (or earlier at the discretion of the Board of Education), Step 5, B(BA+30) with Masters, $31,308.
Ms. Kelly Gillan, (.4) Teacher of Mathematics, Horace Greeley High School, effective September 1, 2011 through June 30, 2012 (or earlier at the discretion of the Board of Education), Step 1, A(BA), $24,642.
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Jeffrey Mester moved to accept the recommendations. Randall Katchis seconded. The motion passed unanimously.
Superintendent Lyn McKay made the following recommendations:
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4.2
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Non-Instructional
Appointments:
Colette Briody - Teacher Aide, Westorchard Elementary School, 32.5 hours per week, effective September 6, 2011. Her salary will be $15.32 per hour.
Donna McBride - Health Aide, Horace Greeley High School, effective September 6, 2011. Her salary will be $26,430.
David Hayes - Public Relations Assistant, District-Wide, 17.5 hours per week, effective July 11, 2011. His salary will be $28,750.
Christopher Schussler - Maintenance Worker (Buildings), Pole Barn, effective July 7, 2011. His salary will be $49,188.
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Jeffrey Mester moved to accept the recommendations. Randall Katchis seconded. The motion passed unanimously.
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5.
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Recommended Action: Other
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5.1
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Reorganization Appointments:
School District Treasurer
Randall Katchis moved that Blanche Blair be appointed School District Treasurer of Chappaqua Central School District for the school year 2011/2012. Karen Visser seconded. The motion passed unanimously.
School District Deputy Treasurer
Jeffrey Mester moved that John Chow be appointed School District Deputy Treasurer of Chappaqua Central School District for the school year 2011/2012. Karen Visser seconded The motion passed unanimously.
Central Treasurer - Extracurricular Activity Fund
Vicky Tipp moved that Blanche Blair be appointed Central Treasurer - Extracurricular Activity Fund of Chappaqua Central School District for the school year 2011/2012. Randall Katchis seconded. The motion passed unanimously.
Attendance Officers
Karen Visser moved that building administrators, or their designees shall be appointed Attendance Officers for the 2011/2012 school year. Jeffrey Mester seconded. The motion passed unanimously.
Audit Committee
Jeffrey Mester moved that Karen Kowgios, Sam Shimer, and Michael Greenstein be appointed to serve on the Audit Committee for the 2011/2012 school year. Vicky Tipp seconded. The motion passed unanimously.
Claims Auditor
Karen Visser moved that Christopher H. Weir shall be appointed Claims Auditor for the 2011/2012 school year. Jeffrey Mester seconded. The motion passed unanimously.
CSE/CPSE
Jeffrey Mester moved that the individuals listed on the attached memo from Heidi McCarthy be appointed to the Committees on Special Education and PreSchool Special Education. Randall Katchis seconded the motion. The motion passed unanimously.
Homeless Liaisons
Randall Katchis moved that Lynn Lubow and Heidi McCarthy be appointed homeless liaisons for the Chappaqua Central School District. Jeffrey Mester seconded. The motion passed unanimously.
IHO Rotational List
Jeffrey Mester moved that the rotational list of Impartial hearing Officers as determined by New York State Department of Education be appointed for the 2011/12 school year. Vicky Tipp seconded. The motion passed unanimously.
Medicaid Compliance Officer
Jeffrey Mester moved that Paul Citarella be appointed Medicaid Compliance Officer for the 2011/12 school year. Vicky Tipp seconded. The motion passed unanimously.
Internal Auditor
Randall Katchis moved that Tobin and Co. be appointed Internal Auditor for the school year 2011/2012. Karen Visser seconded. The motion passed unanimously.
Payroll Certification Officers
Karen Visser moved that John Chow and Paul Citarella be appointed Payroll Certification Officers of Chappaqua Central School District for the school year 2011/2012. Vicky Tipp seconded. The motion passed unanimously.
Property Control Manager
Randall Katchis moved that Michael Trnik be appointed Property Control Manager of Chappaqua Central School District for the school year 2011/2012. Karen Visser seconded. The motion passed unanimously.
Purchasing Agent and Alternate Purchasing Agent
Vicky Tipp moved that Michael Trnik be appointed Purchasing Agent and John Chow be appointed Alternate Purchasing Agent for the 2011/2012 school year. Karen Visser seconded. The motion passed unanimously.
Records Management and Access Officer
Randall Katchis moved that John Chow be appointed Records Management and Access Officer of Chappaqua Central School District for the school year 2011/2012. Jeffrey Mester seconded. The motion passed unanimously.
School District Attorney
Vicky Tipp moved that the firm of Shaw & Perelson, LLP be appointed School District Attorney of Chappaqua Central School District for the school year 2011/2012. Karen Visser seconded. The motion passed unanimously.
School District Auditor
Randall Katchis moved that the firm of Bennett Kielson Storch DeSantis Division of O'Connor Davies Munns and Dobbins LLP be appointed as Auditors of Chappaqua Central School District for the school year 2011/2012. Jeffrey Mester seconded. The motion passed unanimously.
Surrogate Parent
Randall Katchis moved that Susan Koehn Habermann be appointed as Surrogate Parent of the Chappaqua Central School District for the school year 2011/2012. Jeffrey Mester seconded. The motion passed unanimously.
Title IX Compliance Officer
Jeffrey Mester moved that Paul Citarella be appointed Title IX Compliance Officer for the 2011/2012 school year. Karen Visser seconded. The motion passed unanimously.
Depositories
Vicky Tipp moved that Bank of New York, Chase, Wachovia, Bank of America, Commerce Bank, TD Banknorth, Webster Bank, Signature Bank, and HSBC designated as depositories for the funds of Chappaqua Central School District for the school year 2011/2012, beginning July 1, 2009, and ending June 30, 2010. Randall Katchis seconded. The motion passed unanimously.
Investments
Jeffrey Mester moved that Blanche Blair, Treasurer, and John Chow, Deputy Treasurer, be authorized to take appropriate action in the investment of school district funds during the 2011/2012 school year. Randall Katchis seconded. The motion passed unanimously.
Newspapers
Randall Katchis moved that for the purpose of advertising bids and other legal notices during the school year 2011/2012, The Journal News, The Northern Westchester Express, or The New York Times be designated. Jeffrey Mester seconded. The motion passed unanimously.
Petty Cash
Vicky Tipp moved that Petty Cash Accounts, in accordance with policy, be approved for the school year as follows:
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Superintendent's Office
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$100
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Business Office
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$100
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Douglas G. Grafflin School
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$100
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Roaring Brook School
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$100
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Westorchard School
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$100
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Robert E. Bell School
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$100
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Horace Greeley High School
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$100
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Seven Bridges School
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$100
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Randall Katchis seconded. The motion passed unanimously.
Treasurer's Bond
Vicky Tipp moved that the Treasurer's Bond in the amount of $100,000 as executed by NYSIR be approved as to form and sufficiency for the school year 2011/2012. Randall Katchis seconded. The motion passed unanimously.
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District Clerk Theresa Markley administered the oath of office to the appointees.
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6.
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Information Business Affairs
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6.1
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President's Report
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6.1.1
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Report on Board / Administrators' Retreat
President Kiesel reported that the board met with the administrators for the morning session of the annual Board / Administrator Retreat. They listened to speakers Susan Patrick, CEO of International Association of K12 Online and Blended Learning, and Diane Cunningham, Director of Consultant Support at the Learning Incentive Initiatives. The speakers reported on where we are and what we are doing in online and blended learning as well as utilizing other new technologies. Small group discussions were robust regarding objectives and implementation of these new technologies. Board members voiced their enthusiasm for the objectives of the retreat and gratitude to Dr. McKay for the opportunity that she provides for them each year to meet with the administrators and learn about new teaching and learning experiences.
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6.1.2
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The Adopted Board of Education Meeting Schedule 2011-12 was brought up for additional discussion. Randall Katchis moved to adopt the 2011-12 meeting calendar as it stands. Vicky Tipp seconded. The motion passed with a vote of 4-1. Katchis, Kiesel, Tipp and Visser voted yes. Jeffrey Mester voted no.
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Addendum:
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6.1.3
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2011-12 Board Committee/Liaison Assignments
President Kiesel introduced the committee and liaison assignments.
Alyson Kiesel, President
(term expires June 30, 2012)
- Audit Committee
- Policy Committee
- Communications Committee
- Chappaqua School Foundation - liaison
Jeffrey Mester, Vice President
(term expires June 30, 2013)
- Audit Committee
- Facilities Committee
- Green Committee - liaison
- Horace Greeley Scholarship Fund - liaison
Randall Katchis
(term expires June 30, 2013)
- Audit Committee, Chair
- Facilities Committee
Vicky Tipp
(term expires June 30, 2014)
- Audit Committee
- Policy Committee
- New Castle Cares - liaison
- Westchester Putnam School Boards - liaison for Legislative Action Committee
Karen Visser
(term expires June 30, 2014)
- Audit Committee
- Communications Committee
- Wellness Committee - liaison
- Westchester Putnam School Boards - liaison
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6.2
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Superintendent's Report
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6.2.1
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Report on Administrators / Board Retreat
Dr. McKay reported enthusiastically on the retreat where teachers, parents, administrators, consultants, staff developers, as well as board members all came together with consultants to design complex courses of online learning and studied the district's style of learning.
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6.2.2
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Teacher and Principal Evaluations
Dr. McKay also explained some of the details that have recently come from the New York State Education Department (NYSED) requirements for the Annual Professional Performance Review (APPR). Although the mandate was effective July 1, no regulations were available at the time. Our administrators have spent several days creating an evaluation document to pilot for this year. Although she is not supportive of the mechanical numbering of teacher and administrator performance, she acknowledged that some good standards are being developed in Albany.
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7.
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Approvals
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7.1
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Randall Katchis moved to approve the Minutes of May 17, 2011 - special meeting. Jeffrey Mester seconded. The motion passed unanimously.
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8.
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Recommended Action: Other
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8.1
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Randall Katchis moved to approve CSE summaries reported to the Board on July 2, 2010. Karen Visser seconded. The motion passed unanimously.
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Jeffrey Mester moved to approve items 8.2, 8.3, and 8.4.
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8.2
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Retainer for legal services for 2011-2012 from Shaw Perelson, May, and Lambert LLP, a copy of which shall be incorporated by reference within the minutes of this meeting.
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8.3
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Agreement of Services with Claims Auditor, Christopher H. Weir, July 1, 2011 - June 30, 2012.
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8.4
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Extension of Transportation Contract with Chappaqua Transportation, September 1, 2011 to June 30, 2012.
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Randall Katchis seconded. The motion passed unanimously.
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8.5
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Resolution for car allowance
Jeffrey Mester offered the following resolution,
"BE IT RESOLVED, in accordance with Policy 9040, that based upon the recommendation of the Superintendent of Schools, employees in the following positions who are required to travel regularly among the buildings of the School District shall be entitled to a monthly car allowance of $200 for the 2011-12 school year as set forth below:
Assistant Superintendent for Curriculum and Instruction, Assistant Superintendent for Business, Director for Special Education, Director for Technology
Randall Katchis seconded. The motion passed unanimously.
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8.6
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Jeffrey Mester offered a resolution to approve Agreement between CCSD and Westchester Community Opportunity Program, Inc. For Westchester Community Opportunity Program, Inc. (the "WESTCOP") for the use of school district facilities at Douglas Grafflin Elementary School per the attached amended agreement. Karen Visser seconded. The motion passed unanimously.
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8.7
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Supplemental Defense and Indemnification Resolution
Jeffrey Mester offered the following resoltuion,
WHEREAS, Section 18 of the Public Officers Law of the State of New York authorizes municipal corporations, including Boards of Education, to adopt supplemental defense and indemnification provisions to those contained in the Education Law; and
WHEREAS, the statute authorizes Boards of Education to defend, indemnify and save harmless, members of boards of education and officers, agents and employees of the Boards of Education and parent volunteers in connection with any claims asserted or judgment obtained against such board members, officers, agents or employees in any State or Federal Court, or in the amount of any settlement of any such claim, provided the act or omission from which such judgment or claim arose occurred while the Board member, officer, agent or employee was acting within the scope of his or her office of employment;
NOW THEREFORE, BE IT RESOLVED that the Board of Education of the Chappaqua Central School District hereby adopts the supplemental defense and indemnification provisions contained in Section 18 of the Public Officers Law for its Board members, officers, agents and employees, and parent volunteers on school-based planning and shared decision making committees or other community volunteer performing volunteer service with the consent of the Board and/or Superintendent of Schools. This coverage shall supplement and shall be in addition to the coverage available to such employees under other enactments, including but not limited to the Education Law of the State of New York.
Randall Katchis seconded. The motion passed unanimously.
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Karen Visser moved to approve items 8.8, 8.9, 8.10, and 8.11, gifts to the schools from their PTA's.
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8.8
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Approve gift to Horace Greeley High School from the Class of 2011 in the amount of $3,758.50 for a Cybex Smith Press Machine for the Fitness Center and a plaque.
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8.9
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Approve gift to Seven Bridges Middle School from the Seven Bridges PTA in the amount of $2,000 for the purchase and installation of a White Oak Tree and lunchroom game equipment.
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8.10
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Approve gift to Bell Middle School from the Bell PTA in the amount of $2,500 for games and game tables.
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8.11
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Approve gift to Roaring Brook Elementary School from the Roaring Brook PTA in the amount of $2,650 for the installation of mosaic stepping stones created by fourth graders.
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Vicky Tipp seconded. The motion passed unanimously. The Board also offered it's thanks to the individual PTA's for their generosity.
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9.
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Facilities
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9.1
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Randall Katchis and Jeffrey Mester reported on facilities and artificial turf. Randall read an excerpt from a letter to the Board from Greeley Sports Booster, or TCTC, a subgroup, interested in resurrecting an artificial turf agreement. They are concerned about the quality of the fields and are in support of constructing a synthetic field at Greeley. The funding obligations of the group are based upon a 2008 Memorandum of Understanding (MOU), which expired June 30, 2010. This document became the basis for a new MOU, coupled by the new terms in the letter, now supported by the Facilities Committee to present to the Board for adoption. The revisions, which will be forwarded to our attorney, include, 1. Permission to raise funds for an artificial turf competition field, 2. Liability for all the engineering costs for drainage, etc, specifically, not using district funds at all, that is, the TCTC would have liability for the engineering should it not go through and that 3. Fundraising, including any recognition, would be approved by the board. Jeffrey Mester moved to accept the amended Memorandum of Understanding, with the amended terms described within the two documents, to allow the initial engineering process to begin and to allow the Facilities Committee to make a recommendation to the Policy Committee to initiate a policy for implementing the fundraising terms of the agreement. Randall Katchis seconded. The motion passed unanimously.
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10.
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Finance
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11.
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Organization
President Kiesel gave first readings of the two policies and the policies will be on the August 9 agenda for further discussion.
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11.1
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Draft Policy first reading: Fund Balance Policy
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11.2
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Draft Policy first reading: Deferred Payments
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11.3
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Jeffrey Mester reaffirmed all of the policies previously adopted by the Board. Randall Katchis seconded. The motion passed unanimously.
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12.
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Questions and Comments
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13.
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President Kiesel gave Notice of Future Meetings:
Thursday, July 14, 2011 - 7:00 p.m. at Education Center, Audit Committee
Tuesday, August 9, 2011 - 8:15 p.m. at Horace Greeley High School
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14.
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Adjournment
At 11:40 p.m. Randall Katchis moved to adjourn. Jeffrey Mester seconded. The motion passed unanimously.
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Chappaqua Central School District