1. |
Information Business Affairs
1.1
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President's Report
1.1.1 |
President Messner thanked all the volunteers for their work on the day of the budget vote and thanked Terry Dell'olio for running a successful vote. He shared the final tallies of the budget vote and elections. President Messner thanked Rhonda Kaufman for running for the School Board. He also congratulated Board member, Jeffrey Mester, for being elected to his fourth term. President Messner also thanked the community for his re-election.
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1.1.2 |
President Messner stated that the Board will be voting to approve directors/officers for the Westchester Putnam School Board Association's elections at their annual meeting. Board member, Victoria Tipp, is nominated for re-election as Vice President.
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Motion made by Victoria Tipp, seconded by Jeffrey Mester, to authorize the Board President to vote on behalf of all members. Motion carried 5-0.
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1.1.3 |
President Messner shared that the Board of Education will be participating in the Memorial Day Parade, Monday, May 30.
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1.1.4 |
President Messner and Board members Victoria Tipp and Alyson Gardner attended the Jr. Awards Ceremony at Horace Greeley High School on May 24. President Messner congratulated all students who received awards. He went on to congratulate Horace Greeley's first-ever Ultimate Frisbee Team who won the first Sectional Championship.
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1.1.3 |
President Messner reminded everyone about the upcoming public meetings regarding the Bond Proposition Vote on June 14, 2016.
(Click here to view the full discussion of item 1.1.3, and move cursor to 1:37:39)
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1.2
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Superintendent's Report
1.2.1 |
Dr. McKay spoke about the importance of active learning and how larger, flexible spaces support active learning for our students. Dr. McKay invited Eric Byrne to speak about the Leadership Design Teams for proposed larger instructional spaces. Dr. Byrne stated that the design teams are made up of students, teachers, and administration, who have made a commitment to be part of long-term design teams. Dr. Byrne invited students who are part of the Horace Greeley Leadership Design Team, Eric Doppelt, 10th grade, Hannah Fenlon, 10th grade, Jillian Impastato, 11th grade, and Read Putnam, 9th grade, to share their experiences with the iLab.
(Click here to view the full discussion of Dr. KcKay's item 1.2.1 Active Learning presentation, and move cursor to 09:05)
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President Messner called a recess at 8:40 p.m.
President Messner reconvened the public meeting at 8:50 p.m.
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Dr. McKay spoke about the Chappaqua Education for the Future (CEFF) Advisory Committee, which is made up of students, teachers, and community members. The STEAM (Science, Technology, Engineering, Art, and Math), subcommittee members discussed their work. Members include Jim Skoog, Principal, Westorchard Elementary School, Josh Block, District-wide Math Staff Developer, Liam Fenlon, Senior at Horace Greeley, and Jake Holmquist, parent and community member.
(Click here to view the full discussion of Dr. McKay's item 1.2.1 CEFF Advisory Committee presentation, and move cursor to 1:07:45)
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1.2.2 |
Bus Drivers Appreciation Breakfast
Dr. McKay shared that she attended a delicious breakfast celebrating our bus drivers on Tuesday at Bell Middle School and it was wonderful.
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1.2.3 |
Dr. McKay commented that she was looking forward to more Parent University sessions.
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2. |
Organization
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Questions & Comments
Community member and parent, Karen Bazik, shared that to honor her husband's memory, monies collected in honor of her husband totaling $15,000 would be donated to STEAM (Science, Technology, Engineering, Art, and Math) work at Horace Greeley.
(Click here to view the full discussion of Questions and Comments, and move cursor to 1:50:55)
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3. |
Approvals & Ratification
3.1
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Minutes of May 4, 2016
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Moved by Alyson Gardner, seconded by Karen Visser to approve the minutes from the Regular Meeting of the Board of Education held May 4, 2016, as presented. Motion carried 5-0.
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Moved by Alyson Gardner, seconded by Karen Visser to approve the Ratification of Report of Budget Election May 17, 2016, as presented. Motion carried 5-0.
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4. |
Recommended Action: Personnel
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Dr. McKay made the following recommendations:
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4.1
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Instructional
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an as needed basis:
Myrna Bailenson,
Laura Keating,
Regina Luersen, and
Karen Rambarrat.
Resolution:
BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as PSAT and/or SAT and/or ACT proctors to be employed on an as needed basis effective for the 2015/2016 school year, or earlier at the discretion of the Board of Education:
Ann-Marie Castro
Resolution:
BE IT RESOLVED that, the Board of Education ratifies the Stipulation of Settlement and General Release, dated May 25, 2016, regarding Employee Number 3034. The Stipulation will be incorporated by reference into the minutes of this meeting.
Resignation:
Mr. William Yang, Assistant Principal, Roaring Brook Elementary School, effective June 27, 2016.
Mr. Clint Keegan, Teacher of Special Education, Robert E. Bell Middle School and Seven Bridges Middle School, effective June 30, 2016.
Ms. Rachel Warshowsky, Teacher of English, Horace Greeley High School, effective August 31, 2016.
Mr. Todd Matthews, Teacher of Elementary Education, Roaring Brook Elementary School, effective August 31, 2016.
Request for Parental Leave of Absence:
Ms. Christine Vanzo, Teacher of Elementary Education, Westorchard Elementary School, effective June 2, 2016 through June 30, 2016.
Appointment: Probationary
Ms. Christina Grasso, Teacher of English/Social Studies, Robert E. Bell Middle School, to a probationary appointment in the tenure area of English/Social Studies effective September 1, 2016 through August 31, 2020, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period he or she shall not be eligible for tenure at that time, Step 4, B(BA+30) with Masters, $78,625.
Appointment: Tenure
Ms. Rosa Amendola, Psychologist, Westorchard Elementary School, effective August 28, 2016.
Ms. Christine Dammann, Teaching Assistant, Westorchard Elementary School, effective August 29, 2016.
Mr. Michael Day, Teacher of Foreign Language, Horace Greeley High School, effective August 28, 2016.
Ms. Jamie Edelman, Elementary School Principal, Douglas Grafflin Elementary School, effective July 1, 2016.
Ms. Janet Fletcher, Teacher of Special Education, Horace Greeley High School, effective August 28, 2016.
Ms. Amanda Lifschultz, Teacher of Social Studies, Seven Bridges Middle School, effective August 28, 2016.
Ms. Annamarie Revel-Davis, Teacher of Social Studies, Horace Greeley High School, effective August 29, 2016.
Ms. Vania Sitruk, Teacher of Foreign Language, Horace Greeley High School, effective August 28, 2016.
Mr. Thomas Williams, Teacher of Physical Education, Westorchard Elementary School, effective August 29, 2016.
Ms. Jacqueleen Zamora, Teacher of Special Education, Horace Greeley High School, effective August 28, 2016.
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Moved by Karen Visser, seconded by Alyson Gardner to approve all items in 4.1 Recommended for Action, Personnel, Instructional, as amended, in one omnibus motion. Motion carried 5-0.
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4.2
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Non-Instructional
Dr. McKay made the following recommendations:
Resignation:
Shari Zinser McLoughlin - Teacher Aide at Westorchard Elementary School, resigned effective May 11, 2016.
Resolution:
BE IT RESOLVED that the Board of Education hereby increases the hours of Virginia Mancini, Teacher Aide at Westorchard Elementary School to 28.75 hours per week effective May 13, 2016.
BE IT RESOLVED that the Board of Education hereby appoints the individual listed below as a per diem custodial substitute to be employed on an "as needed" basis, effective May 26, 2016. The salary is $15.00 per hour:
Allan Deas
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Moved by Alyson Gardner, seconded by Victoria Tipp to approve all items in 4.2 Recommended for Action, Personnel, Non-Instructional, in one omnibus motion. Motion carried 5-0
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5. |
Recommended Action: Other
5.1
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CSE Summaries reported to the Board on May 25, 2016.
5.1.1 |
Additional CSE Summary reported to the Board on May 25, 2016.
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Moved by Victoria Tipp, seconded by Karen Visser to approve Items 5.1 and 5.1.1, CSE Summaries dated April 13, 2016, as presented. Motion carried 5-0.
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5.2
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BE IT RESOLVED that the Board of Education approves the Contract for Independent Contractor Services with Liisa Elsner, as Continuing Education Assistant for school year 2016-17, at $25 per hour, not to exceed $8,000 annually, and authorizes the Board President to execute this agreement.
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Moved by Jeffrey Mester, seconded by Karen Visser to that the Board of Education approves the Contract for Independent Contractor Services with Liisa Elsner, as Continuing Education Assistant for school year 2016-17, at $25 per hour, not to exceed $8,000 annually, and authorizes the Board President to execute this agreement, as presented. Motion carried 5-0.
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5.3
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BE IT RESOLVED that the Board of Education approves the Contract for Independent Contractor Services with Christopher H. Weir, as Claims Auditor for school year 2016-17, at $82 per hour, and authorizes the Board President to execute this agreement.
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Moved by Jeffrey Mester, seconded by Victoria Tipp to that the Board of Education approves the Contract for Independent Contractor Services with Christopher H. Weir, as Claims Auditor for school year 2016-17, at $82 per hour, and authorizes the Board President to execute this agreement, as presented. Motion carried 5-0.
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5.4
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BE IT RESOLVED that the Board of Education approves the Contract for Independent Contractor Services with Technical Directions, LLC to engage the services for technical operations of the Performing Arts Center (PAC) at Seven Bridges Middle School for school year 2016-17, at $60 per hour with a four-hour minimum per event, not to exceed $20,000 annually, and authorizes the Board President to execute this agreement.
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Moved by Jeffrey Mester, seconded by Alyson Gardner to that the Board of Education the Contract for Independent Contractor Services with Technical Directions, LLC to engage the services for technical operations of the Performing Arts Center (PAC) at Seven Bridges Middle School for school year 2016-17, at $60 per hour with a four-hour minimum per event, not to exceed $20,000 annually, and authorizes the Board President to execute this agreement, as presented. Motion carried 5-0.
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5.5
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BE IT RESOLVED that the Board of Education approves the contract with Devereaux Foundation for instructional services for 2016-2017 school year at the rate set forth by the New York State Education Department, , and authorizes the Board President to execute this agreement.
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Moved by Alyson Gardner, seconded by Jeffrey Mester to that the Board of Education approves the Contract with Devereaux Foundation for instructional services for 2016-2017 school year at the rate set forth by the New York State Education Department, authorizes the Board President to execute this agreement, as presented. Motion carried 5-0.
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5.6
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BE IT RESOLVED that the Board of Education approves the Agreement between the Chappaqua Central School District and The County of Westchester for the use of electronic voting machines, including the technicians, and privacy booths for the June 14, 2016 Bond Proposition Vote, and authorizes the Board President to execute this agreement.
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5.7
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BE IT RESOLVED that the Board of Education approves the Agreement between the Chappaqua Central School District and Whalen's Moving & Storage dated May 20, 2016 for the delivery and retrieval of the voting machines and privacy booths for the June 14, 2016 Bond Proposition Vote.
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5.8
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BE IT RESOLVED that the Board of Education approves the use of Phoenix Graphics for the printing, binding, including numbering, of the ballots for the June 14, 2016 Bond Proposition Vote at the cost of $.50 each, which includes delivery.
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Moved by Karen Visser, seconded by Jeffrey Mester that the Board of Education approves Items 5.6, 5.7, and 5.8 in one omnibus motion, as presented. Motion carried 5-0.
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5.9
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WHEREAS, the School District participated in certain programs / services offered by the Board of Cooperative Educational Services Rensselaer-Columbia-Greene Counties ("Questar III") as a non-component school district of Questar III; and
WHEREAS, Questar III accrued funds for the purpose of satisfying future liabilities for post-retirement and post-employment benefits (OPEBs) which are required to be returned to the participating component and non-component school districts based upon each individual school district's participation; and
WHEREAS, an independent audit was conducted by D'Arcangelo & Co., LLP, an Agreed-Upon Procedures Report was issued on July 21, 2014, and the Questar III Board adopted a plan to return the OPEB accruals which was approved by the NYS Education Department;
THEREFORE, BE IT RESOLVED that the Board President is hereby authorized to execute a Fund Surplus Resolution Agreement and Release on behalf of the School District.
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Moved by Alyson Gardner, seconded by Karen Visser that the Board of Education approves Item 5.9, as presented. Motion carried 5-0.
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5.10
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BE IT RESOLVED that the Board of Education authorizes the establishment of the Alison Caso Guerra Memorial Scholarship with an initial deposit of $11,570. Ms. Guerra was a teacher at Westorchard Elementary.
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Moved by Alyson Gardner, seconded by Victoria Tipp that the Board of Education authorizes the establishment of the Alison Caso Guerra Memorial Scholarship with an initial deposit of $11,570. Ms. Guerra was a teacher at Westorchard Elementary. Motion carried 5-0.
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5.11
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Approve Chappaqua School Foundation InstaGrant request of $1,835.16 for non-permanent Disc Golf equipment, requested by Chrissy Catapano, Seven Bridges Middle School.
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Moved by Victoria Tipp, seconded by Jeffrey Mester that the Board of Education approve Chappaqua School Foundation InstaGrant request of $1,835.16 for non-permanent Disc Golf equipment, requested by Chrissy Catapano, Seven Bridges Middle School. Motion carried 5-0. Board member, Karen Visser, thanked the Chappaqua School Foundation.
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5.12
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Approve a check from Target "Take Charge of Education" campaign in the amount of $600 to Seven Bridges Middle School for "Sustainable Energy Projects" through the District.
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5.13
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Approve a check from Target "Take Charge of Education" campaign in the amount of $800 to Horace Greeley High School for "Sustainable Energy Projects" through the District.
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Moved by Alyson Gardner, seconded by Victoria Tipp, that the Board of Education approves Items 5.12 and 5.13 in one omnibus motion, as presented. Motion carried 5-0.
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5.14
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BE IT RESOLVED, that the Board of Education approves a Lease Agreement and Addendum, dated May 19, 2016, with Xerox Financial Services regarding copier machines, and authorizes the Board President to execute this agreement.
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Moved by Alyson Gardner, seconded by Jeffrey Mester to that the Board of Education approves a Lease Agreement and Addendum, dated May 19, 2016, with Xerox Financial Services regarding copier machines, and authorizes the Board President to execute this agreement, as presented. Motion carried 5-0.
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5.15
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CCSD Bid #941 - HVAC Services - Preventative Maintenance - Renewal recommended to Atlantic Westchester - $52,450.00 plus hourly rates. 0% increase.
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5.16
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CCSD Bid #917 - Field Maintenance Services - Renewal recommended to Maxner Landscaping LLC - $100,000.00 plus hourly rates. 0% increase.
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5.17
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CCSD Bid #954 - Door Hardware and Door Replacement - Hudson Valley Door and Hardware - $516.42.
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5.18
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CCSD Bid #952 - Resolution to Reject Bid.
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5.19
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CCSD Bid # 951 - Printing/Stationary Services - Mt. Kisco Printing, Courier Printing Corp., Preferred Business.
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5.20
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CCSD Bid #956 - Educational Data Services (Various supplies for school subjects) - Recommended to various vendors, for a total of $92,270.23.
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Moved by Karen Visser, seconded by Victoria Tipp, that the Board of Education approves Item 5.15 through Item 5.20, in one omnibus motion, as presented. Motion carried 5-0.
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5.21
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BE IT RESOLVED that the Board of Education approves the Agreement with HPN Technologies for District website services and maintenance for the 2016-17 school year, and authorizes the Board President to execute this agreement.
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Moved by Alyson Gardner, seconded by Victoria Tipp to that the Board of Education approves the Agreement with HPN Technologies for District website services and maintenance for the 2016-17 school year, and authorizes the Board President to execute this agreement, as presented. Motion carried 5-0.
ADDENDUM
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5.22
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BE IT RESOLVED the Board approves the updated 2016-2017 District Calendar.
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Moved by Victoria Tipp, seconded by Alyson Gardner to that the Board of Education approves the updated 2016-17 District Calendar, as presented. Motion carried 5-0.
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5.23
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BE IT RESOLVED that the Board of Education authorizes the inclusion in a community newsletter regarding the bond referendum of a letter from the Board as presented at this meeting.
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Moved by Jeffrey Mester, seconded by Alyson Gardner to that the Board of Education authorizes the inclusion in a community newsletter regarding the bond referendum of a letter from the Board, as presented, and authorizes the Board President to send this letter to the community. Motion carried 5-0.
(Click here to view the full discussion of item 5.23, and move cursor to 3:39:25)
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6. |
Facilities
Karen Visser shared that on June 9 she is meeting with Joe Gramando, Director of Facilities, and the architects to pick out furniture for the Horace Greeley Cafeteria.
The Board facilities tour has been rescheduled to June 9.
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7. |
Policy Committee
Nothing to report today.
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8. |
Financials
8.1
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Treasurer's Report - March 2016
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8.2
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Treasurer's Report - April 2016
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8.3
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Revenue Status Report - 07-01-15 to 04-30-16
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8.4
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Expenditure Report - 07-01-15 to 04-30-16
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8.5
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Claims Auditor Report - April 30, 2016
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Moved by Alyson Gardner, seconded by Victoria Tipp, that the Board of Education approves Item 8.1 through Item 8.5, in one omnibus motion, as presented. Motion carried 5-0.
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9. |
Communications
The Communications Committee met on May 16. They discussed the ChappApp and adding the new dismissal program and easier to use.
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10. |
Notice of Future Meetings
Tuesday, June 14, 2016
7:00 a.m. - 9:00 p.m. - Horace Greeley High School Auditorium Lobby
Bond Proposition Vote
Wednesday, June 15, 2016
7:30 p.m. - Horace Greeley High School Academic Commons
Ave Atque Vale / Honor Retirees
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11. |
Adjournment
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Moved by Jeffrey Mester, seconded by Alyson Gardner to adjourn this meeting at 11:30 p.m. Motion carried 5-0.
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Chappaqua Central School District