Minutes May 4, 2016
May 25, 2016
Encl. 3.1
MINUTES
CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
May 4, 2016
Horace Greeley High School
(click here for a printable copy of the official signed minutes)
Present: |
Board of Education |
Present: |
Staff Members Dr. Lyn McKay, Superintendent Dr. Eric Byrne, Assistant Superintendent for Curriculum and Instruction Dr. Kusum Sinha, Assistant Superintendent for Human Resources and Leadership Development Mr. John Chow, Assistant Superintendent for Business Terry Dell'olio, District Clerk/Executive Assistant to Superintendent |
Visitors Present: |
Members of the community, PTA, administration and staff |
President Messner convened the public meeting at 5:30 p.m. Moved by Karen Visser to enter into Executive Session to discuss the employment history of particular individuals and corporations. Seconded by Victoria Tipp. Motion carried 5-0. Moved by Jeffrey Mester to reconvene the public board meeting at 7:45 p.m. Seconded by Alyson Gardner. Motion carried 5-0. President Messner announced that we are fortunate to have students with us to share their science project. Dr. McKay explained that what we will be seeing is the end result of the students' project. Fourth grade students from Mara Cohen's class at Douglas Grafflin Elementary School, Annabelle Holehouse, Florence Moraes, and Claire Nam, went on to share their hydroelectric power project. (Click here to view the full discussion of students' science project, and move cursor to 1m3s) Presentations: Pam Thornton, Library Director, presented the Chappaqua Central School District Public Library's Proposed 2016-17 Budget of $3,065,135. Ms. Thornton reviewed revenues, expenditures, and tax analysis. The Board thanked Ms. Thornton. (Click here to view the full discussion of the Library Budget presentation, and move cursor to 19m0s) John Chow, Assistant Superintendent of Business, gave a brief summary of the proposed 2016-17 budget. The adopted 2016-17 budget is $118,225,288, which reflects a 0.27% increase. The Tax Levy is $105,968,116 which reflects a 0% increase. Mr. Chow reviewed 2015-16 Approved vs. 2016-17 Projected Revenues explaining that we are now receiving additional State aid. (Click here to view the full discussion of the Budget Hearing presentation, and move cursor to 33m49s) |
1. |
Information Business Affairs
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2. |
Organization |
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3. |
Approvals & Ratification
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Moved by Victoria Tipp, seconded by Alyson Gardner to approve Items 3.1 through 3.4, the minutes from the Regular Meeting of the Board of Education in one omnibus motion, as presented. Motion carried 5-0. |
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4. |
Recommended Action: Personnel
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Moved by Alyson Gardner, seconded by Karen Visser to approve all items in 4.1 Recommended for Action, Personnel, Instructional, including Addendum, in one omnibus motion. Motion carried 5-0. |
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Moved by Victoria Tipp, seconded by Karen Visser to approve Item 4.2 Recommended for Action, Personnel, Non-Instructional. Motion carried 5-0. |
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5. |
Recommended Action: Other
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Moved by Karen Visser, seconded by Alyson Gardner to approve all CSE Summaries dated May 4, 2016, as amended. Motion carried 5-0. |
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Moved by Alyson Gardner, seconded by Victoria Tipp that the Board of Education approves an Agreement for Services with Educational and Management Services, Inc. effective for the 2016/2017 school year, or earlier at the discretion of the Board of Education, and authorizes the Board President to execute this agreement. Motion carried 5-0. |
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Moved by Alyson Gardner, seconded by Jeffrey Messner that the Board of Education approves an Agreement for Health and Welfare Services with Yorktown Central School District for 5 students at a rate of $1,100.42 per student, effective September 1, 2015 to June 22, 2016, and authorizes the Board President, Superintendent, and District Clerk to execute this Agreement. Motion carried 5-0. |
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Moved by Alyson Gardner, seconded by Jeffrey Messner that the Board of Education an Agreement with Mt. Pleasant Central School District for instructional services for 2015-2016 school year at the rate set forth by the New York State Education Department, and authorizes the Board President to execute this agreement. Motion carried 5-0. |
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Moved by Jeffrey Messner, seconded by Alyson Gardner that the Board of Education an Agreement with Edward Kear as Supervising Construction Manager for the Chappaqua Central School District's Cafeteria Project during the summer of 2016 for a fee of $500 per eight hours. Motion carried 5-0. Jeffery Mester provided further information for Item 5.5. |
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Moved by Victoria Tipp, seconded by Alyson Gardner that the Board of Education approves a gift from the Westorchard PTA in the amount of $1,154.21 towards the Little Bits Maker Space Materials. Motion carried 5-0. President Messner thanked the Westorchard PTA for their generosity. |
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Moved by Alyson Gardner, seconded by Warren Messner, that the Board of Education approves the Court Order Judgment refund to James Aries for assessment year 2014 in the amount of $4,346.69, and authorizes the Board President to execute this refund. Motion carried 5-0. |
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Moved by Alyson Gardner, seconded by Warren Messner, that the Board of Education authorizes an increase to the 2015-16 budget in the amount of $117,636.76 for transfer to Special Aid Fund to fund the portion of the summer special education program from summer 2010 that is owed to the District and not paid by New York State as per their obligation. Motion carried 5-0. (Click here to view the full discussion of Item 5.8, and move cursor to 1h33m37s) |
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Moved by Alyson Gardner, seconded by Karen Visser, that the Board of Education approves Educational Data Services Cooperative Bid Program Licensing and Maintenance fee of $9,400 for the 2016-17 school year, and authorizes the Board President to execute this document. Motion carried 5-0. |
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Moved by Jeffrey Mester, seconded by Alyson Gardner, that the Board of Education approves the use of Educational Data Skilled Trade Bids, effective April 1, 2016 thru March 31, 2017, $1,990.00. Motion carried 5-0. |
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Jeffrey Mester offered the following resolution, WHEREAS, the District owns the attached list of items which are no longer useful or necessary for school district purposes and of no value to the School District; THEREFORE, BE IT RESOLVED, that the Board hereby declares such items to be surplus property and of no value to the School District and authorizes the disposal of such equipment in a prudent manner in accordance with law. Alyson Gardner seconded. The motion carried 5-0. |
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Moved by Jeffrey Mester, seconded by Warren Messner, that the Board of Education approves CCSD Bid #950: Supply and Installation of Chair Lift at Robert E. Bell Middle School - Fesco Company, Inc., in the amount of $30,720.00, as presented. Motion carried 5-0. |
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Moved by Alyson Gardner, seconded by Victoria Tipp, that the Board of Education approves the budget transfer of $272,000 to re-distribute middle school teacher salary appropriations, and authorizes the Board President and Superintendent to execute this transfer. The motion passed 5-0. |
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Moved by Warren Messner, seconded by Victoria Tipp that the Board of Education approves the additional appointments of election personnel for the May 17, 2016 School Budget Vote/Election. The motion passed 5-0. |
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Moved by Alyson Gardner, seconded by Victoria Tipp that the Board of Education approves a gift from the Horace Greeley Sports Boosters of sports banners to be hung on the athletic fields. The cost of the banners is $6,200. Motion carried 5-0. |
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Moved by Jeffrey Mester, seconded by Alyson Gardner that the Board of Education approves Addendum Item 5.16, Lynn Lubow as an Alternate Chairperson of the Committee on Special Education, effective May 5, 2016 through June 30, 2016, and authorizes the Board President to execute this agreement. Motion carried 5-0. |
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6. |
Facilities Jeffrey Mester shared that on May 23 at 5pm, starting at Westorchard Elementary School, the Facilities Committee and the rest of the Board is invited to take a tour of all our facilities as mandated by the State of New York. (Click here to view the full discussion of item 6, and move cursor to 1h50m20s) |
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Policy Committee Alyson Gardner shared that the Policy Committee is working on a few items, but nothing to report today. |
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8. |
Financials
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Moved by Jeffrey Mester, seconded by Karen Visser to accept Item 8.1 Treasurer's Report - March 2016, as presented. Motion carried 5-0. |
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9. |
Communications Karen Visser shared that there is a Communications Committee meeting scheduled for 7:45 a.m. on Monday, May 16 at the Education Center. |
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10. |
Notice of Future Meetings
Tuesday, May 17, 2016
Wednesday, May 25, 2016 |
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11. |
Adjournment |
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Moved by Jeffrey Mester, seconded by Karen Visser to adjourn this meeting at 9:39 p.m. Motion carried 5-0. |
Respectfully submitted,
Therese Dell'olio
District Clerk / Executive Assistant to the Superintendent
Warren Messner
Board President
/tkd