Minutes October 7, 2015

October 21, 2015
Encl. 3.2

MINUTES

CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION

October 7, 2015
Horace Greeley High School

(click here for a printable copy of the official signed minutes)

Present:

Board of Education
Warren Messner, President
Victoria Tipp, Vice President
Alyson Gardner
Jeffrey Mester

Present:

Staff Members

Dr. Lyn McKay, Superintendent

Dr. Kusum Sinha, Assistant Superintendent for Human Resources and Leadership Development

Mr. John Chow, Assistant Superintendent for Business

Terry Dell'olio, District Clerk/Executive Assistant to Superintendent

Visitors Present:

Members of the community, PTA and administration and staff

President Messner convened the public meeting at 6:00 p.m.

Moved by Victoria Tipp to enter into Executive Session to discuss employment history of a particular person and seek legal advice. Seconded by Alyson Gardner. Motion carried 4-0.

Moved by Alyson Gardner moved to adjourn Executive Session. Seconded by Victoria Tipp. Motion carried 4-0.

Moved by Alyson Gardner to reconvene the public board meeting at 7:57 p.m. Seconded by Victoria Tipp. Motion carried 4-0.

Presentations:

Audit Report

Mr. Alan Kassay, with O'Connor Davies, reported on the June 30, 2015 audit report. The New York State Controller was in the District for approximately 14 weeks. Mr. Kassay reported there were no material errors, or fraudulent financial reporting or misappropriation of assets and no instances of suspicion or allegations of fraud. Appropriate accounting policies and adequate management is in place with no significant errors. He reviewed the management letter, schedule of revenues, expenditures and changes in fund balance, budget and actual as of June 30, 2015. He also noted the Statement of Assets as of June 30, 2015. The district received an unqualified opinion or "clean opinion" that is the highest that can be received. He declared the district is in good financial standing. The New York State Controller's findings were that the Chappaqua Central School District should continue doing what they are doing.

Mr. Kassey stated this was one of the cleanest and most well-prepared audits he has seen. President Messner thanked John Chow and his staff for all their hard work. Alyson Gardner stated that GASB-75 was something that was brought up in our audit committee meetings a few years ago and noted we have been disclosing this information for quite some time.

(To view the full discussion of the Audit Report presentation, follow this link, and move cursor to 1m20s)

1.

Information Business Affairs

1.1

President's Report

1.1.1

Resolution for Board of Education to accept recommendations of Audit Committee: (1) accept the external audit report, (2) accept internal auditor's risk assessment update and (3) designate benefits as the next internal audit intensive review area.

Moved by Victoria Tipp to accept the recommendations of the Audit Committee: (1) accept the external audit report, (2) accept internal auditor's risk assessment update and (3) designate benefits as the next internal audit intensive review area. Seconded by Alyson Gardner. Motion carried 4-0.

 

1.2

Superintendent's Report

1.2.1

Visit from Beijing National Day School

Robert Rhodes reports that students from the Beijing National Day School arrived last Thursday and departed Wednesday morning. We had 15 host families. Planning for the Spring 2016 visit to Beijing will begin in the next few weeks.

1.2.2

State Audit

Dr. McKay personally thanked John Chow and all the staff for working together in this process.

2.

Organization

3.

Approvals & Ratification

3.1

Minutes of June 17, 2015 [Tabled from July 8, 2015 Board of Education public meeting]

Moved by Jeffrey Mester, seconded by Victoria Tipp to remove the minutes from the Regular Meeting of the Board of Education held June 17, 2015, as amended. Motion carried 4-0.

 

3.2

Minutes of September 16, 2015

Moved by Alyson Gardner, seconded by Victoria Tipp to approve from the Regular Meeting of the Board of Education held September 16, 2015, as presented. Motion carried 4-0.

4.

Recommended Action: Personnel

4.1

Instructional

Dr. McKay made the following recommendation:

Resolution:

BE IT RESOLVED that, the Board of Education hereby authorizes the attached Agreements for Services for the individuals and agencies listed below effective for the 2015/2016 school year, or earlier at the discretion of the Board of Education:

Scott Levin.

Resolution:

BE IT RESOLVED that, the Board of Education hereby creates two 1.0 FTE Assistant 7-8th Grade Cross Country Coach positions at a rating of 30 points each as per the supplemental memorandum of agreement between the district and the Chappaqua Congress of Teachers. This action results in the creation of a 1.0 FTE Assistant 7-8th Grade Cross Country Coach at Robert E. Bell Middle School and a 1.0 FTE Assistant 7-8th Grade Cross Country Coach at Seven Bridges Middle School, effective for the 2015/2016 school year. A copy of said agreement shall be incorporated by reference into the minutes of this meeting.

Resignation:

Mr. David Weintraub, 7-8th Grade Field Hockey Assistant, Seven Bridges Middle School, effective September 18, 2015.

Ms. Patricia Adams, 7-8th Grade Field Hockey Assistant, Robert E. Bell Middle School, effective September 18, 2015.

Ms. Marianne McGee, Teaching Assistant, Seven Bridges Middle School, effective September 28, 2015.

Request for Parental Leave of Absence:

Ms. Sandi Schassler, Teacher of Elementary Education, Douglas Grafflin Elementary School, effective September 21, 2015 through June 30, 2016.

Request for Extension of Parental Leave of Absence:

Ms. Gina Gomes, Teacher of Physical Education, Robert E. Bell Middle School and Seven Bridges Middle School, effective November 23, 2015 through November 30, 2015.

Appointment: Teaching Assistant

Mr. Thomas Locmajian, Teaching Assistant, Horace Greeley High School, effective September 21, 2015, $21,681, prorated.

Ms. Jannel King, Teaching Assistant, Horace Greeley High School, effective October 8, 2015, $21,681, prorated.

Appointment: Coaching

Mr. David Weintraub, 7-8th Grade Cross Country Assistant, Seven Bridges Middle School, effective September 19, 2015 through November 6, 2015 (or earlier at the discretion of the Board of Education), Step 1, $3,420, prorated.

Ms. Sheila Larkin, 7-8th Grade Cross Country Assistant, Robert E. Bell Middle School, effective September 28, 2015 through November 6, 2015 (or earlier at the discretion of the Board of Education), Step 1, $3,420, prorated.

Moved by Victoria Tipp, seconded by Alyson Gardner to approve all items in 4.1 Recommended for Action, Personnel, Instructional, in one omnibus motion. Motion carried 4-0.

 

4.2

Non-instructional

Dr. McKay made the following recommendations:

Resignation:

Randi Robinson Cohen - Director of Continuing Education, resigned effective September 30, 2015.

Appointment:

Maura Marcon - Director of Continuing Education, effective October 1, 2015. Her salary will be $31,868.

Moved by Victoria Tipp, seconded by Alyson Gardner to approve all items in 4.2 Recommended for Action, Personnel, Non-Instructional, in one omnibus motion. Motion carried 4-0.

5.

Recommended Action: Other

5.1

CSE summaries dated October 7, 2015.

Moved by Alyson Gardner, seconded by Warren Messner to approve all CSE Summaries dated October 7, 2015, as presented. Motion carried 4-0.

 

5.2

BE IT RESOLVED that the Board of Education hereby ratifies the signing, by the Board President, along with the Superintendent of Schools, of the Signature Page for SED Hardship Waiver No. 1, covering the period from November 15, 2015 through March 15, 2016, to allow for the continuation of the negotiations process for filing an APPR Plan compliant with the requirements of §3012-d of the Education Law. A copy of said application shall be incorporated by reference within the minutes of this meeting.

Moved by Victoria Tipp, seconded by Alyson Gardner to ratifies the signing, by the Board President, along with the Superintendent of Schools, of the Signature Page for SED Hardship Waiver No. 1, covering the period from November 15, 2015 through March 15, 2016, to allow for the continuation of the negotiations process for filing an APPR Plan compliant with the requirements of §3012-d of the Education Law. A copy of said application shall be incorporated by reference within the minutes of this meeting, as presented. Motion carried 4-0.

 

5.3

Agreement with NPORT to provide nursing services to students during the 2015-16 school year at the following rates: Registered Nurse:$53/Hour; Registered Nurse 1:1: $57/Hour; Licensed Practical Nurse: $38/Hour; Licensed Practical Nurse 1:1: $42/Hour.

Moved by Alyson Gardner, seconded by Victoria Tipp to provide nursing services to students during the 2015-16 school year at the following rates: Registered Nurse:$53/Hour; Registered Nurse 1:1: $57/Hour; Licensed Practical Nurse: $38/Hour; Licensed Practical Nurse 1:1: $42/Hour, as presented. Motion carried 4.0.

 

5.4

Approve Agreement with the Community School for Educational Services from September 8, 2015 through June 30, 2016 at the rate of $255.46 per day.

Moved by Alyson Gardner, seconded by Victoria Tipp to accept the Agreement with the Community School for Educational Services from September 8, 2015 through June 30, 2016 at the rate of $255.46 per day, as presented. Motion carried 4-0.

 

5.5

BE IT RESOLVED that the Board of Education approves the Proposal for Architect/Engineering Services of KG&D Architects for the Horace Greeley High School Driveway Reconfiguration project, as set forth in the proposal to the District, dated September 25, 2015.

Moved by Alyson Gardner, seconded by Victoria Tipp to approve the Proposal for Architect/Engineering Services of KG&D Architects for the Horace Greeley High School Driveway Reconfiguration project, as set forth in the proposal to the District, dated September 25, 2015, as amended. Motion carried 4-0.

 

5.6

Approve gift from Rosemary and Marc Reisch of a Yamaha Grand Piano C2, Serial # 5925515, to the Chappaqua Central School District. Assessed value is between $12,000 and $15,000.

Moved by Victoria Tipp, seconded by Alyson Gardner to approve gift from Rosemary and Marc Reisch of a Yamaha Grand Piano C2, Serial # 5925515, to the Chappaqua Central School District. Assessed value is between $12,000 and $15,000, as presented. Motion carried 4-0. John Chow stated the piano will be going to the Robert E. Bell Middle School. The Board thanks Rosemary and Marc Reisch for their generous gift.

 

5.7

Renewal Award Recommendation for the 2015-16 School Year - Original Bid Award No. 934 Construction Labor and Materials: General Construction to J.A.C. Building & Development Group, Inc. for various rates, cost of materials, & projects.

Moved by Alyson Gardner, seconded by Victoria Tipp to approve Renewal Award Recommendation for the 2015-16 School Year - Original Bid Award No. 934 Construction Labor and Materials: General Construction to J.A.C. Building & Development Group, Inc. for various rates, cost of materials, & projects, as presented. Motion carried 4-0.

 

5.8

Bid Renewal Award Recommendation for the 2015-16 School Year - Original Bid No. 909 - Weather Proofing Technologies, Inc. - lump sum amount $85,804 plus various rates.

Moved by Victoria Tipp, seconded by Alyson Gardner to approve Bid Renewal Award Recommendation for the 2015-16 School Year - Original Bid No. 909 - Weather Proofing Technologies, Inc. - lump sum amount $85,804 plus various rates, as presented. Motion carried 4-0.

6.

Facilities

7.

Policy Committee

7.1

Parent Volunteers in School District Programs [1st Draft]

Alyson Gardner stated this is a first reading of the draft policy. The intent is not to restrict volunteers. The District wants to eliminate any conflicts of interest and ensure all children are treated fairly. The 1st draft of this policy will be on the website for the community to view. Input is welcome.

8.

Financials

8.1

Revenue Report - as of August 31, 2015.

8.2

Expenditures Report - as of August 31, 2015.

Moved by Alyson Gardner, seconded by Victoria Tipp to approve Item 8.1 Revenue Report - as of August 31, 2015 and Item 8.2 Expenditures Report - as of August 31, 2015, in one omnibus motion. Motion carried 4-0.

9.

Communications

Alyson Gardner commented that Community Day was Saturday, September 26. It was a great opportunity to meet with the community.

10.

Adjournment

Moved by Alyson Gardner, seconded by Victoria Tipp to adjourn this meeting at 9:01 p.m. Motion carried 4-0.


Respectfully submitted,

Therese Dell'olio
District Clerk / Executive Assistant to the Superintendent

Warren Messner
Board President

/tkd