Agenda May 24, 2017

8:00 - 8:30 p.m.

1.

Information Business Affairs

1.1

President's Report

1.2

Interim Superintendent's Report

1.2.1

Grade scale changes at Horace Greeley High School

2.

Organization (no items at this time)

8:30 - 9:00 p.m.

Questions and Comments

We welcome public inquiries, and in respect for each other's time, we ask that you limit your inquiry to three minutes. Board members may be contacted via email or phone.

9:00 - 10:00 p.m. (Items 3.0 to 5.25)

3.

Approvals & Ratification

3.1

Revised Minutes of March 29, 2017 (Budget: Revenues / Tax Analysis / Contingency Budget Presentation omitted on original minutes, which were approved at the May 3, 2017 Board meeting)

3.2

Minutes of April 6, 2017

3.3

Minutes of April 7, 2017

3.4

Minutes of April 8, 2017

3.5

Minutes of May 3, 2017

3.6

Ratification of Report of Budget Vote / Proposition / Election May 16, 2017

4.

Recommended Action: Personnel

4.1

Instructional

BE IT RESOLVED, that the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an "as needed" basis:

Anne Casey
Jing Chen
Ariele Lerner
Carol Losey
Lynn Palmer
Randi Polizzi and
Kathryn Ward.

Resignation:

Ms. Elona Coku, Regular Substitute Teaching Assistant, Westorchard Elementary School, effective April 21, 2017.

Resignation for Purposes of Retirement:

Ms. Angela Petriccione, Teaching Assistant, Horace Greeley High School, effective June 30, 2017.

Appointment: Regular Substitute

Mr. Andrew Zenker, Regular Substitute Teacher of Mathematics, Horace Greeley High School, effective, June 1, 2017 through June 23, 2017 (or at the discretion of the Board of Education).

Appointment: Teaching Assistant

Ms. Elona Coku, Teaching Assistant, Westorchard Elementary School, effective April 24, 2017.

4.2

Non-Instructional

Resignation for the Purpose of Retirement:

Camille Barecchia - Senior Office Assistant - Automated Systems at Horace Greeley High School, resigning for the purpose of retirement, effective June 30, 2017.

Albert Yerks - Head Custodian at Robert E. Bell Middle School, resigning for the purpose of retirement, effective June 24, 2017.

Appointments:

Mario Martinez - Head Custodian at Robert E. Bell Middle School, effective June 26, 2017.

Cary Vigilante - Office Assistant-Automated Systems, 12 month, at Douglas Grafflin Elementary School, effective June 5, 2017.

Resolution:

BE IT RESOLVED, that the Board of Education hereby increases the annual salary for the Director of Continuing Education as listed below, from 0.5 FTE of BA, Step 1 to 0.6 FTE of BA, Step 1, effective July 1, 2017.

Maura Marcon

BE IT RESOLVED, that the Board of Education hereby appoints the individual listed below as per diem clerical substitute to be employed on an "as needed" basis, effective May 25, 2017.

Nicole Pike

BE IT RESOLVED, that the Board of Education hereby appoints the individual listed below as per diem clerical substitute to be employed on an "as needed" basis, effective July 1, 2017. The salary is $15.00 per hour:

Mary Jane Spergel

5.

Recommended Action: Other

5.1

CSE Summaries reported to the Board on May 24, 2017.

5.2

BE IT RESOLVED, that the Board of Education approves the Agreement with Green Chimneys School, effective July 1, 2017 through June 30, 2018 for educational services at the rate set by New York State Education Department, and authorizes the Board President to execute this Agreement.

5.3

BE IT RESOLVED, that the Board of Education approves a Contract for Educational Services with Eastchester School District for one student in the amount of $64,611.00 (prorated $11,747.45) plus an additional amount $1,155.00, for each related service or additional service per the contract for the 2016-17 school year, and authorizes the Board President to execute this Contract.

5.4

BE IT RESOLVED, that the Board of Education hereby authorizes the attached Agreements for Services for the individuals and agencies listed below effective for the 2017/2018 school year, or earlier at the discretion of the Board of Education, and authorizes the Superintendent to execute this Agreement:

Educational and Management Services Inc.

5.5

BE IT RESOLVED, that the Board of Education hereby approves an Agreement with Student Assistance Services (SAS) Project SUCCESS (Schools Using Coordinated Efforts to Strengthen Students) Program at Horace Greeley High School for educational, prevention and intervention program as listed in contract for school year July 1, 2017 - June 30, 2018 for $71,270, and authorizes the Board President to execute this Agreement.

5.6

BE IT RESOLVED, that the Board of Education approves an Agreement with Westchester Community Opportunity Program, Inc. (WESTCOP) to renew the current contract for 2017-18 for the Head Start Program at Douglas Grafflin Elementary School with a 0% increase for a total of $50,682, and authorizes the Board President to execute this Agreement.

5.7

BE IT RESOLVED, that the Board of Education approves the Revised 2017-18 Board of Education Meeting Schedule.

5.8

BE IT RESOLVED, that the Board of Education authorizes its attorneys, Shaw, Perelson, May & Lambert, LLP, to execute a Consent Judgment in a tax certiorari proceeding captioned Millwood Realty, Inc. v. Town of New Castle and Chappaqua CSD;

AND IT IS FURTHER RESOLVED, that the Board authorizes the refund of taxes as required by the terms of the Consent Judgment.

5.9

BE IT RESOLVED, that the Board hereby authorizes the Superintendent of Schools to approve change orders of up to $20,000 when the need to progress work, as determined by the project design professional, prior to the next board of education meeting warrants such immediate decision; and

BE IT FURTHER RESOLVED, that change orders in an amount greater than $20,000 and up to $40,000 may be authorized by the Superintendent of Schools in consultation with the Board President and school attorney, when the need to progress work, as determined by the project design professional, prior to the next board of education meeting warrants such immediate decision; and

BE IT FURTHER RESOLVED, that the justification of all change orders that are not approved by the Board of Education shall be presented in writing to the Board by the Superintendent of Schools at the board of education meeting following the issuance of the change order.

5.10

BE IT RESOLVED, that the Board of Education approves Laura Li Industries, LLC. Change Order No. 1 in the amount of $89,810, bringing the Contract Price to $1,371,010, and authorizes the Board President to execute this Change Order.

5.11

BE IT RESOLVED, that the Board of Education approves Laura Li Industries, LLC. Change Order No. 2 in the amount of $4,000, bringing the Contract Price to $1,375,010, and authorizes the Board President to execute this Change Order.

5.12

BE IT RESOLVED, that the Board hereby ratifies the provisions of the Memorandum of Agreement executed by the negotiating teams for the District and the Chappaqua Administrators' Association dated May 1, 2017 and agree to incorporate the provisions of their 2015-2017 Collectively Negotiated Agreement into a three-year successor agreement, effective July 1, 2017 and terminating on June 30, 2020, and authorizes the expenditure of those moneys necessary to implement the provisions of the 2017-2020 CAA Collectively Negotiated Agreement.

5.13

BE IT RESOLVED, that the Board of Education ratifies the Supplemental Memorandum of Agreement between the District and the Chappaqua Congress of Teachers, dated May 16, 2017, to increase the rate of pay by $2,500 for the JV basketball coach due to increase responsibilities in supporting the varsity girls' basketball program for the 2016-2017 winter basketball season.

5.14

BE IT RESOLVED, that the Board of Education ratifies the Supplemental Memorandum of Agreement between the District and the Chappaqua Congress of Teachers, dated May 16, 2017, to continue the Tech Forum II for a total of two (2) days in the summer of the 2017-2018 school year.

5.15

BE IT RESOLVED, that the Board of Education approve and Agreement with Finalsite for the migration, setup and hosting of a new District website platform for an annual cost of $18,100, which consists of two products, Finalsite Composer and AudioEye Ally, and authorizes the Board President to execute this Agreement.

5.16

BE IT RESOLVED, that the Board of Education approve the Johnson Controls Planned Service Agreement, effective July 1, 2017 to June 30, 2019, and authorizes the Board President to execute this Agreement.

5.17

BE IT RESOLVED, that the Board of Education approves the Contract for Independent Contractor Services with Liisa Elsner, as Continuing Education Assistant for school year 2017-18, at $25 per hour, not to exceed $8,000 annually, and authorizes the Board President to execute this Agreement.

5.18

BE IT RESOLVED, that the Board of Education approves the Contract for Independent Contractor Services with A.F. Investigations, as provider of investigative services for school year 2017-18, at $65 per hour, and authorizes the Board President to execute this Agreement.

5.19

BE IT RESOLVED, that the Board of Education approve Chappaqua School Foundation InstaGrant Gift of Innovative Chairs in the amount of $2,206.50 submitted by the four first grade teachers at Douglas Grafflin Elementary School, Sandi Schassler, Debbie Lenaghan, Yvonne Davies, and Marisa Boniello, which will fund the purchase of sets of ball and accordion chairs for each first grade classroom.

5.20

BE IT RESOLVED, that the Board of Education approve Chappaqua School Foundation InstaGrant Gift of Sewing Machines in the amount of $2,249.30 submitted collaboratively by Horace Greeley art teacher Jennifer Schmidt and Greeley students Nancy Wei and Madison Rosenthal, which will fund the purchase of sewing machines and related supplies to be used in the Fashion Design courses at Greeley.

5.21

BE IT RESOLVED, that the Board of Education approve Chappaqua School Foundation InstaGrant Gift of FitPro Pedometers - in the amount of $2,471.36 submitted by Seven Bridges physical educations teachers Chrissy Catapano and Brady Kitteredge, which will fund the purchase of two class sets of pedometers and related supplies to be integrated into the physical education curriculum at Seven Bridges.

5.22

RESOLUTION:

PARTICIPATION IN THE U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE

WHEREAS, the Chappaqua Central School District ("School District") pursuant to the authority granted in General Municipal Law, Section 103(16) desires to participate in the U.S. Communities Cooperative Purchasing Alliance; and

WHEREAS, Section 103 of the General Municipal Law permits the School District to make purchases of apparatus, materials, equipment or supplies, or to contract for services related to the installation, maintenance or repair of apparatus, materials, equipment, and supplies, may make such purchases, or may contract for such services related to the installation, maintenance or repair of apparatus, materials, equipment, and supplies, as may be required by the School District therein through the use of a contract let by the United States of America or any agency thereof, any state or any other county or political subdivision or district therein if such contract was let to the lowest responsible bidder or on the basis of best value in a manner consistent with this section and made available for use by other governmental entities; and

WHEREAS, the School District desires to participate for the purpose of fulfilling and executing its public governmental purposes, goals, objectives, programs and functions; and

WHEREAS, the School District has reviewed the benefits of participating in this program and has concluded the program will provide the best value to taxpayers of this School District through the anticipated savings to be realized;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Education of the Chappaqua Central School District authorizes the School District's participation in the U.S. Communities Government Purchasing Alliance and authorizes the Superintendent of Schools or designee to register for the U.S. Communities program on behalf of the School District.

5.23

CCSD RFP #2017-2; Special Education and Related Services to 16 firms for various services at various rates.

5.24

CCSD BID #B2017-3 - RESOLUTION

          WHEREAS, the Board of Education, in accordance with Article 5-A of the General Municipal Law, invited sealed bids for Capital Improvements at Douglas Grafflin Elementary School, Roaring Brook Elementary School and Westorchard Elementary School which included Contract #1: General Construction Work, Contract #2: Plumbing Work, Contract #3: HVAC Work and Contract #4: Electrical Work; and

          WHEREAS, the bids were opened publicly on April 20^th, 2017 and no bids were received for Contract #1: General Construction Work, two bids were received for Contract #2: Plumbing Work, four bids were received for Contract #3: HVAC Work, and four bids were received for Contract #4: Electrical Work; and

          WHEREAS, the Board of Education believes it to be in the best interests of the School District to reject all of the bids and rebid Contract #1, Contract #2, Contact #3 and Contract #4;

          THEREFORE, BE IT RESOLVED, that the Board of Education, in the best interests of the School District, hereby rejects the bids for the Capital Improvements, Contract #2: Plumbing Work, Contract #3: HVAC Work, and Contract #4: Electrical Work on the basis that no acceptable bids were received for such Contracts, and directs that Contract #1, Contract #2, Contract #3 and Contract #4 be rebid.

5.25

BE IT RESOLVED, that the Board of Education appoints community members Alan Rosen and Dean Rock to the District Audit Committee in accordance with District Policy - Audit Committee 6005.

10:00 - 10:30 p.m.

6.

Facilities Committee

7.

Policy Committee

7.1

- Policy 9052 - Electronic Communication and Social Media Policy - Revised at the May 2, 2017 Policy Committee meeting [Tabled at the March 29, 2017 Board of Education meeting]

8.

Communication Committee

9.

Financials

9.1

Revenue Status Report - 07/01/16 to 04/30/17

9.2

Appropriation Status Summary Report - 07/01/16 to 04/30/17

9.3

Treasurer's Report - April 2017

9.4

Audit of Claims - April 2017

10.

Notice of Future Meetings

Wednesday, June 14, 2017
7:30 p.m. Horace Greeley High School Academic Commons
Ave Atque Vale
Honor Retirees

10:30 p.m.

11.

Adjournment

Any person who seeks accommodation based upon disability should contact the District Clerk, Terry Dell'olio at 238-7200, x-1002, at least five days prior to the meeting.

Chappaqua Board of Education
Education Center
66 Roaring Brook Road
Chappaqua, NY 10514
Web: www.ccsd.ws
Email: board@ccsd.ws

PLEASE TURN OFF ALL CELL PHONES DURING MEETING

5.

Recommended Action: Other

5.26

BE IT RESOLVED, that the Board of Education approve an Agreement with OLA Consulting Engineers Request for Additional Services No. 1, to provide IT design services for Horace Greeley High School, Robert E. Bell and Seven Bridges Middle Schools, Douglas Grafflin, Roaring Brook and Westorchard Elementary Schools for a total of $24,500 dated March 15, 2017, and authorizes the Board President to execute this Agreement.

5.27

BE IT RESOLVED, that the Board of Education ratifies the Supplemental Memorandum of Agreement between the Superintendent of Schools, the Board of Education of the Chappaqua Central School District and the Chappaqua Congress of Teachers, dated May 22, 2017, to compensate for additional class coverage at the secondary schools.

4.

Recommended Action: Personnel

4.1

Instructional

Appointment: Tenure

Ms. Lisa Bisceglia, Social Worker, Robert E. Bell Middle School and Seven Bridges Middle School, effective August 28, 2017.

Ms. Christine Catapano, Teacher of Physical Education, Seven Bridges Middle School, effective August 31, 2017.

Ms. Jennifer Dell'olio, Teaching Assistant, Robert E. Bell Middle School, effective September 13, 2017.

Ms. Annmarie DeLucia-Piekarski, Assistant Principal, Westorchard Elementary School, effective July 1, 2017.

Ms. Dana House, Teacher of Elementary Education, Douglas Grafflin Elementary School, effective August 31, 2017.

Ms. Kristie Keener, Teacher of English, Horace Greeley High School, effective August 31, 2017.

Ms. Kaitlin Lester, Teacher of Elementary Education, Roaring Brook Elementary School, effective August 31, 2017.

Ms. Ingrid Tavarez, Teacher of Elementary Education, Westorchard Elementary School, effective August 31, 2017.

Mr. Thomas Witmer, Teacher of Social Studies, Horace Greeley High School, effective August 31, 2017.

5.

Recommended Action: Other

5.28

BE IT RESOLVED that the Board of Education accepts a monetary gift from the Westorchard PTA to purchase an LCD monitor for the fourth grade innovative learning space from CDW-G in the amount of $548.16, and authorizes the Board President to execute this Agreement.