Minutes June 14, 2017

1.1

President's Report

Board members paid tribute to fellow Board member, Karen Visser and her six years of service as a member of the Board of Education. The Board each thanked Karen for her dedication, compassion, caring and tireless efforts for the children in the District. Board members thanked Dr. Byrne for his contributions to the District and wished him much success in his new position as Superintendent of the Rye City School District. The Board also thanked Dr. McCann for helping the District during a difficult time. Board member, Jeffrey Mester, shared his reflections on the past school year.

(Click here to view the full discussion of item 1.1, and move your cursor to 0h:58m:15s)

1.2

Interim Superintendent's Report

Communications CEFF Strategic Plan

Darleen Nicolosi, Director of Instructional Technology, Mary Ford, Director of K-12 Literacy, and Josh Block, Director of Professional Learning, Inquiry & Innovation shared the CEFF (Chappaqua Education for the Future) engaged in a strategic planning process to improve school district communication during the 2016-17 school year. Existing communication structures and practices were evaluated with the goal of improving internal and external communication. Four themes emerged from this work: the implementation of a new website platform, streamline communication, provide professional development and provide parent education. Action plans were then devised for each theme over a two-year period and evaluation of the work will be ongoing.

(Click here to view the full discussion of the Communications CEFF Strategic Plan presentation, and move your cursor to 1h:34m:13s)

K-12 Student Support Plan

Dr. Heidi McCarthy, Director of Special Education and Related Services, Dr. Patrick McAuliffe, Psychologist, Horace Greeley High School, Rosa Amendola, Psychologist, Westorchard Elementary School, Jennifer Mezzancello, Psychologist, Roaring Brook Elementary School, and Jason Sclafani, Guidance Counselor, Robert E. Bell Middle School, reviewed the K-12 Student Support Plan Development.

(Click here to view the full discussion of the K-12 Student Support Plan presentation, and move your cursor to 1h:56m:18s)

Student Safety

Dr. Kusum Sinha, Assistant Superintendent for Human Resources and Leadership Development, reviewed safety throughout the District this past school year.

(Click here to view the full discussion of the Student Safety presentation, and move your cursor to 2h:34m:59s)

3.1

Minutes of April 18, 2017 - Tabled at the May 3, 2017 Board meeting

3.2

Minutes of May 22, 2017

3.3

Minutes of May 24, 2017

4.1

Instructional

Resolution:

BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as per diem substitute teachers to be employed on an "as needed" basis:

Rosia Blackwell-Lawrence and

Katie Poleski.

Resolution:

BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as PSAT and/or SAT and/or ACT proctors to be employed on an "as needed" basis effective for the 2016/2017 school year, or earlier at the discretion of the Board of Education:

Linda DiChiara
Sherrie Goldstein
Adrianna Del Pozzo
Kay Makanju and
Joan Salamone.

Resolution:

BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as District-wide Chairpersons effective for the 2017/2018 school year:

Resolution:

BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as Chairpersons effective for the 2017/2018 school year:

Resolution:

BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed as High School Department Facilitators effective for the 2017/2018 school year:

Resolution: Amended Appointment from September 1, 2016 BOE Meeting:

BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as Director of Life School effective for the 2016/2017 school year:

Stephen Walker.

Resolution: Amended Appointment from September 1, 2016 BOE Meeting:

BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as Director of Professional Learning, Inquiry & Innovation effective for the 2016/2017 School year:

Joshua Culwell-Block.

Resolution:

BE IT RESOLVED that, the Board of Education hereby appoints the individual listed as Director of LIFE School effective for the 2017/2018 School year:

Stephen Walker.

Resolution:

BE IT RESOLVED that, the Board of Education hereby creates a .1 (FTE) part-time Foreign Language position due to an increase in sections. This action results in the creation of a .1 (FTE) Foreign Language position at Robert E. Bell Middle School effective 8/31/17.

Resolution:

BE IT RESOLVED that, the Board of Education hereby created a .4 (FTE) Art position as approved in the 2017/2018 approved budget. This action results in the creation of a .4 (FTE) Art position at the elementary schools effective 8/31/17.

Resolution:

WHEREAS, the Board of Education for reasons of economy and efficiency, has determined that it is appropriate to abolish certain pedagogical positions in the district:

1.0 (FTE) Special Education position.

Resolution:

BE IT RESOLVED that, the Board of Education hereby appoints Kathryn Ottomanelli from the Preferred Eligible List to the position of Teacher of Art, Horace Greeley High School, effective August 31, 2017, with a probationary period ending August 30, 2020.

Resolution:

BE IT RESOLVED that, the Board of Education hereby appoints the individuals listed to be appointed to work in the Chappaqua Summer Extended Year Program from June 29, 2017 through August 11, 2017, or earlier at the discretion of the Board of Education.

Tricia Greco - Special Education Teacher

Sara Kenney - Special Education Teacher

Karin Pelletier - Special Education Teacher

Anne DeCora - (.6) FTE Speech and Language Teacher

Gail Fuld - (.4) FTE Speech and Language Teacher

Mary Crewe - Per Diem Occupational Therapist

Laura Cassidy - Per Diem Physical Therapist

Astrid Jarzemboski - Nurse

Suzanne Rota - Nurse

Lynne Brennan - Teaching Assistant

Charles Buchanan - Teaching Assistant

Jayne Carlson - Teaching Assistant

Elizabeth Fries - Teaching Assistant

Sherrie Goldstein - Teaching Assistant - Removed at meeting by Dr. Sinha

Mirjam Lord - Teaching Assistant

Moira McKenna - Teaching Assistant

Ann Marie Masciana - Teaching Assistant

Kathleen O'Donnell - Teaching Assistant

Margaret Reilly - Teaching Assistant

Michael Whiting - Teaching Assistant

Resignation for Purposes of Retirement:

Ms. Wendy Millard, Teacher of Elementary Education, Seven Bridges Middle School, effective June 30, 2017.

Resignation:

Mr. Thomas Mellin, Teacher of Mathematics/Science, Seven Bridges Middle School, effective June 30, 2017.

Ms. Jennifer Marzolla, Regular Substitute Teacher of Elementary Education, Westorchard Elementary School, effective June 6, 2017.

Ms. Alexandra Walsh, Teaching Assistant, Horace Greeley High School, effective June 23, 2017.

Request for Parental Leave of Absence:

Ms. Michelle Ramahlo, Teacher of Foreign Language, Seven Bridges Middle School, effective June 14, 2017 through June 30, 2017.

Request for Discretionary Leave of Absence:

Ms. Jessica Marchetti, Teacher of Science, District-wide, effective May 11, 2017 through June 12, 2017.

Appointment: Probationary

Ms. Rebecca Ebstein, Teacher of English, Horace Greeley High School, to a probationary appointment in the tenure area of English effective August 31, 2017 through August 30, 2021, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period he or she shall not be eligible for tenure at that time, Step 2, B(BA+30) with Masters, $73,419.

Ms. Chloe Barker-Benfield, Teacher of English, Horace Greeley High School, to a probationary appointment in the tenure area of English effective August 31, 2017 through August 30, 2021, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period he or she shall not be eligible for tenure at that time, Step 1, C(BA+60) with Masters, $77, 468.

Ms. Sara Cury, Teacher of Art, Westorchard Elementary School, to a probationary appointment in the tenure area of Art effective August 31, 2017 through August 30, 2021, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period he or she shall not be eligible for tenure at that time, Step 2 B(BA+30), $72, 160.

Ms. Kristie Evers, CSE/CPSE Chairperson, District-wide, to a probationary appointment in the tenure area of CSE/CPSE Chairperson effective July 1, 2017 through June 30, 2021, $153,563.

Reappointment: Part Time

Mr. Michael Diamente, (.6) Teacher of Social Studies, Horace Greeley High School, effective August 31, 2017 through June 30, 2018 (or earlier at the discretion of the Board of Education), Step 3, B(BA+30) with Masters, $45,887.

Ms. Samantha Fortier-Vieni, (.5) Teacher of Physical Education, Horace Greeley High School, effective August 31, 2017 through June 30, 2018 (or earlier at the discretion of the Board of Education), Step 5, B(BA+30) with Masters, $41,296.

Ms. Jennifer Kuo, (.4) Teacher of Foreign Language, Horace Greeley High School, effective August 31, 2017 through June 30, 2018 (or earlier at the discretion of the Board of Education), Step 3, B(BA+30) with Masters, $30,591.

Ms. Caitlyn Murphy (.9), Teacher of Foreign Language, at Robert E. Bell Middle School, effective August 31, 2017 through June 30, 2018 (or earlier at the discretion of the Board of Education), Step 3, A(BA), $64,303.

Ms. Naicy Pretill, (.6) Teacher of Foreign Language, Horace Greeley High School, effective August 31, 2017 through June 30, 2018 (or earlier at the discretion of the Board of Education), Step 3, B(BA+30) with Masters, $45,887.

Resignation:

Mr. Frank Ceruzzi, Teacher of English, Horace Greeley High School, effective June 30, 2017.

4.2

Non-Instructional

Dr. McCann made the following recommendations:

Resignation for the Purpose of Retirement:

Pamela P. Mitchell - Office Assistant - Automated System at Greeley High School, resigning for the purpose of retirement, effective July 1, 2017.

Alice Stagno - Office Assistant - Automated System at Greeley High School, resigning for the purpose of retirement, effective June 23, 2017.

Resignation:

Felice Ehrlich - Health Aide at Roaring Brook Elementary School, resigning as of June 9, 2017.

Appointment:

Ronald Melito - Head Custodian at Roaring Brook Elementary School, effective June 26, 2017. His salary will be $68,119.

Jacqueline Silipigni - Benefits Assistant at the Education Center, effective July 1, 2017. This is a provisional appointment made in accordance with Section 65 of the Civil Service Law. Her salary will be $60,322.

Resolution:

BE IT RESOLVED that the Board of Education hereby appoints the individuals listed below as per diem custodial substitutes to be employed on an "as needed" basis, effective June 15, 2017. The salary is $15.00 per hour:

Nicolas Castro
Yassin Elidrissi-Elamrani
Alison Joseph
Meryl Skoog
Manuel Pragana

Resignation for the Purpose of Retirement:

Bette-Anne Rice - Clerk at Horace Greeley High School, retiring effective June 27, 2017.

Resignation:

Therese Dell'olio - Secretary to Superintendent / District Clerk, effective June 30, 2017.

Appointment:

Therese Dell'olio - Senior Office Assistant-Automated Systems, effective July 1, 2017. Her salary will be Step 21 - $67,131.

5.1

CSE Summaries reported to the Board on June 14, 2017.

5.2

BE IT RESOLVED, that the Board of Education, hereby authorizes the 2017-2018 school year salaries of the confidential employees based on the recommendations from the Superintendent in a memorandum to the Board of Education dated June 7, 2017.

5.3

BE IT RESOLVED, that the Board of Education, in accordance with Board Policy 9040, hereby authorizes the 2017-2018 school year salaries of the nonaligned administrators of the School District who are not represented in collective bargaining units, as recommended by the Superintendent of Schools in a memorandum to the Board of Education dated June 6, 2017.

5.4

BE IT RESOLVED that the Board of Education approves a Contract for Health and Welfare Services with Somers Central Free School District for 1 student at a rate of $1,079.49 per student, effective September 1, 2016 to June 30, 2017, and authorizes the Board President, Superintendent and District Clerk to execute this Agreement.

5.5

RESOLUTION TO CERTIFY LEAD EVALUATORS OF CLASSROOM TEACHERS PURSUANT TO EDUCATION LAW SECTION 3012-d

WHEREAS, pursuant to the requirement of Education Law Section 3012-d and Part 30-3.10 of the Rules of the Board of Regents, the individuals named below have completed all the necessary training to be certified as lead evaluators of classroom teachers;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Education hereby certifies the following individuals as lead evaluators of classroom teachers:

RESOLUTION TO CERTIFY LEAD EVALUATORS OF BUILDING PRINCIPALS PURSUANT TO EDUCATION LAW SECTION 3012-d

WHEREAS, pursuant to the requirements of Education Law Section 3012-d and Part 30-3.10 of the Rules of the Board of Regents, the individuals named below have completed all the necessary training to be certified as lead evaluators of building principals;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Education hereby certifies the following individuals as lead evaluators of building principals:

Eric Byrne
Daniel McCann
Kusum Sinha

5.6

BE IT RESOLVED that the Board of Education approves an Agreement with Sivic Solutions Group, LLC, 118 Sylvan Way, New Hartford, NY, effective July 1, 2017 to June 30, 2018, and authorizes the Board President to execute this Agreement.

5.7

BE IT RESOLVED that the Board of Education approves the Contract for Independent Contractor Services with Christopher H. Weir, as Claims Auditor for school year 2017-18, at $84 per hour, and authorizes the Board President to execute this agreement.

5.8

Recommendation of the Audit Committee for the Board of Education to accept: 1) the Internal Audit Report of Capital Projects (including the Response to the Report by the District), and 2) GASB 45 Report for year ending June 30, 2017.

5.9

This item was tabled at the May 24, 2017 Regular Meeting of the Board of Education, Item 5.9, and has been amended as follows:

BE IT RESOLVED that the Board of Education hereby authorizes the Superintendent of Schools to approve capital project change orders of up to $40,000 upon the recommendation of the design professional; and

BE IT FURTHER RESOLVED that the Board of Education shall be notified in writing of a change order approved by the Superintendent of Schools at its next meeting following the issuance of the change order.

5.10

BE IT RESOLVED that the Board of Education approves the Agreement with HPN Technologies for District website services and maintenance for the 2017-18 school year, and authorizes the Board President to execute this agreement.

5.11

BE IT RESOLVED that the Board of Education approves a new three year hardware lease for the acquisition of 256 Lenovo laptops and 231 Chromebooks. Lease payments will be $79,901 per year, and authorizes the Board President to execute this Agreement.

5.12

BE IT RESOLVED that the Board of Education approves the proposal submitted by Tobin & Company for the Internal Audit Services for school year 2017-18, 2018-19 and 2019-20, with no increase, and authorizes the Board President to execute this proposal.

5.13

BE IT RESOLVED to increase the "Sick/Compensated Absences" budget line (A2110-139-36-251) by the amount of $139,193, and the "Compensated Absences" budget line (A9089-880-36) by $147,539, as an additional budget appropriation to the 2016-17 budget and that such appropriation be funded from the Employee Benefit Accrued Liability Reserve Fund.

5.14

BE IT RESOLVED that the Board of Education approves a budget transfer of $109,429.97 to upgrade power for the Athletic Field Lights, and authorizes the Superintendent and Board President to execute this transfer.

5.15

BE IT RESOLVED that the Board of Education hereby authorizes and increase to the 2016-17 budget in the amount of $187,235.53 for transfer to Special Aid Fund to fund the portion of the summer special education program from summer 2011 that is not being paid by New York State.

5.16

BE IT RESOLVED that the Board of Education approves the Intermunicipal Cooperation Agreement with the Town of New Castle for the proposed electronic message board at the Robert E. Bell Middle School property and authorizes the Board President to execute this agreement and authorizes the funding as required by the terms of this agreement.

5.17

Approve a gift from the Horace Greeley High School Student Council to the Horace Greeley Athletic Department in the amount of $3,000 to be used for speakers for the new Athletic Field. This gift will be approved for School Year 2017-18.

5.18

BE IT RESOLVED that the Board of Education accepts a gift of $548.16 from the Westorchard PTA to purchase an LCD monitor for the fourth grade innovative learning space.

5.19

BE IT RESOLVED that the Board of Education accepts a gift of $2,000 from Friends of Greeley Theatre, Inc. to offset the cost of lighting rentals for both lighting and effects in order to create the environment and aurora borealis effect.

5.20

BE IT RESOLVED that the Board of Education accepts a gift from the Douglas Grafflin Elementary School PTA in the amount of $7,212 for the purchase and installation of "Super Dome Climber."

5.21

BE IT RESOLVED that the Board of Education accepts a gift of $18,000 from Karen Bazik, Hans Kibler and Kirsten Kibler in memory of John Kibler to benefit District's STEAM projects and the Native Plant Learning Garden.

5.22

CCSD Bid # B2017-6 - Printing/Stationary Services - Mt. Kisco Printing, Courier Printing Corp., Preferred Business.

5.23

CCSD Bid # 955 - Boilers, Burners & Related Equipment - Maintenance & Repair - Renewal recommended to 1st Heating Solutions LLC - Various rates - rates will renew based on the 2016 annual Consumer Price Index (CPI) average of 1.26%. for an additional school year ending June 30, 2018.

5.24

CCSD Bid # 941 - HVAC Services - Preventative Maintenance - Renewal recommended to Atlantic Westchester - $52,450 plus hourly rates. 0% increase.

5.25

CCSD Bid # 942 - Masonry, Site Work & Asphalt Services - Renewal recommended to Lehtonen Contracting Corp. - $104.60 per hour. 0% increase.

5.26

CCSD Bid # 954 - Door Hardware & Door Replacement - Renewal recommended to Hudson Valley Door & Hardware - $516.42. 0% increase.

5.27

CCSD Bid # B2017-7 - Districtwide Backflow Preventers - recommended to Sun-Dance Energy Contractors, Inc. d/b/a Markley Mechanical - $289,815.00.

5.28

CCSD Bid # B2017-8 - Coach Bus Transportation Services - recommend award to Hudson Valley Charter Service, Inc. - $32,425.00 for the 2017-2018 school year.

5.29

CCSD Bid # B2017-9 - Field Maintenance Services - award recommended to Maxner Landscaping LLC - $110,000.00 plus hourly rates.

5.30

CCSD Bid # B2017-10 - Educational Data Services (various supplies for school subjects) - recommended to various vendors, for a total of $87,365.31.

5.31

CCSD RFP 2017-3 - Full Vending Service Operations - award recommended to Superior Vending Services for vending machine services to Chappaqua Central School District. Approve contract signed by Superior Vending Services.

5.32

WHEREAS, the District owns the attached list of items which are no longer useful or necessary for school district purposes and of no value to the School District;

THEREFORE, BE IT RESOLVED, that the Board hereby declares such items to be surplus property and of no value to the School District and authorizes the disposal of such equipment in a prudent manner in accordance with law.

7.1

Policy 9052 - Electronic Communication and Social Media Policy - 2^nd Reading

Regulation 9052 - Electronic Communication and Social Media Policy

(Click here to view the full discussion of item 7.1, and move your cursor to 3h:57m:40s)

7.2

Policy 7000 - Community Use of Buildings - 1^st Reading

Regulation 7000 - Building Usage & Fees 2017/2018

Regulation 7000-A - Operation Hours for Lighted Outdoor Track

(Click here to view the full discussion of item 7.2, and move your cursor to 3h:57m:40s)

9.1

Quarterly Central Treasurer's Report - Extraclassroom Activity Accounts - March 31, 2017

9.2

Revenues as of May 31, 2017

9.3

Expenditure as of May 31, 2017

9.4

Treasurer's Report - May 2017

9.5

Claims Audit Report - May 2017