Heat Alleviation Plan

The Chappaqua Central School District has initiated a review of protocols and procedures regarding instruction, recess, and physical education classes during hot-weather school days.

At the May 29, 2019 Board of Education meeting, administrators presented the District's Heat Alleviation Plan and recommended a hot weather protocol for each school that is triggered by the heat index (outside) and/or classroom temperature (inside). 

Procedure for Hot Weather Protocol

Douglas G. Grafflin Elementary School

(printable version)

The Chappaqua Central School District has spaces within its school buildings that are air conditioned. On extremely hot days, the school(s) will rotate students into cooler spaces and/or reduce time outside to give students relief from the heat.

This rotation will be activated by the building principal (or designee) under
either of these conditions:

Procedure for Hot Weather Protocol

Heat Alleviation Protocol for Classroom, Recess, and PE Class.

Cooling Locations at Grafflin

Room Identification Occupancy
Faculty Room 1 Class
Room 208 2 Classes
Global Learning Center  4 Classes
Room 6 Kindergarten Classroom 2 Classes
Room 7 Kindergarten Classroom 2 Classes

Roaring Brook Elementary School

(printable version)

The Chappaqua Central School District has spaces within its school buildings that are air conditioned. On extremely hot days, the school(s) will rotate students into cooler spaces and/or reduce time outside to give students relief from the heat.

This rotation will be activated by the building principal (or designee) under
either of these conditions:

Procedure for Hot Weather Protocol

Heat Alleviation Protocol for Classroom, Recess, and PE Class.

Cooling Locations at Roaring Brook

Room Identification Occupancy
Room 124 1 Class
Faculty Room 1 Class
 FAW 1A 1 Class
FAW 2 1 Class
Global Learning Center 3 Classes
MakerSpace 1 Class

Westorchard Elementary School

(printable version)

The Chappaqua Central School District has spaces within its school buildings that are air conditioned. On extremely hot days, the school(s) will rotate students into cooler spaces and/or reduce time outside to give students relief from the heat.

This rotation will be activated by the building principal (or designee) under
either of these conditions:

Procedure for Hot Weather Protocol

Heat Alleviation Protocol for Classroom, Recess, and PE Class.

Cooling Locations at Westorchard

Room Identification Occupancy
Conference Room 1 Class
Music Room (A-1) 1 Class
 Band Room (A-2) 1 Class
Faculty Room 1 Class
Global Learning Center 3 Classes
MakerSpace 1 Class
Speical Education Classroom (E-3) 1 Class

Robert E. Bell Middle School

(printable version)

The Chappaqua Central School District has spaces within its school buildings that are air conditioned. On extremely hot days, the school(s) will rotate students into cooler spaces and/or reduce time outside to give students relief from the heat.

This rotation will be activated by the building principal (or designee) under
either of these conditions:

Procedure for Hot Weather Protocol

Heat Alleviation Protocol for Classroom, Recess, and PE Class.

Cooling Locations at Bell

NOTE: Using NYSED guidelines, a number of these spaces are not feasible.
(closets, private confidential counseling, and health)
Room Identification Occupancy
Orchestra Room (Rm 250) 6 Classes
Library 5 Classes
 Room 333 2 Classes
Art Room Computer Lab (Rms 300/302) 1 Class
Faculty Room (4th Floor) 1 Class
STEAM CENTER 3 sClasse

Seven Bridges Middle School

(printable version)

The Chappaqua Central School District has spaces within its school buildings that are air conditioned. On extremely hot days, the school(s) will rotate students into cooler spaces and/or reduce time outside to give students relief from the heat.

This rotation will be activated by the building principal (or designee) under
either of these conditions:

Procedure for Hot Weather Protocol

Heat Alleviation Protocol for Classroom, Recess, and PE Class.

Cooling Locations at Seven Bridges

Room Identification Occupancy
Dining Commons 250
Room 105 2 Classes
 Room 106 2 Classes
Music Room 2 Classes
Lower Commons 3 Classes
Upper Commons 3 Classes
PAC 539
Library 3 Classes
Computer Lab - Main Floor 1 Class
2nd Computer Lab - Main Floor 1 Class
Art Rooms 2 Classes
Art Room 2 Classes
Technology Room 1 Class
Faculty Room 1 Class

Horace Greeley High School

(printable version)

The Chappaqua Central School District has spaces within its school buildings that are air conditioned. On extremely hot days, the school(s) will rotate students into cooler spaces and/or reduce time outside to give students relief from the heat.

This rotation will be activated by the building principal (or designee) under
either of these conditions:

Procedure for Hot Weather Protocol

Heat Alleviation Protocol for Classroom, Recess, and PE Class.

Cooling Locations at Greeley

Building / Room Identification Occupancy
A Building
    Fitness Center 2 Classes
B Building
   Auditorium 500
   Performing Arts Room 1 Class
   Band Room 1 Class
C Building
   LIFE School Office 1/2 Class
   Room C-4 1 Class
   Room C-5 1 Class
D Building  
   Room D-2 1 Class
   Room D-6 1 Class
   Room D-7 1 Class
   Academic Commons 2 Classes
Counseling Department
   Main Office/ College Career Room 1 Class
   Conference Room 1 Class
L Building
   Upper L Building 8 Classes
K Building
   K Computer Lab 1 Class
   Room K110 4 Classes
E & F Buildings
   iLab 3 Classes
   Room E-1 1 Class
   Studio 6 1 Class
   Studio 7 1 Class
   Art Computer Lab 1 Class
J Building
   Math Office 1/2 Class
   Science Office 1/2 Class
H Building
   Global Learning Center 4 Classes

NYSPHSAA Heat index Guidlines

(printable version)

NYSPHSAA
HEAT INDEX PROCEDURES

Administration of Heat Index Procedures:

  • Feels Like Temperature (Heat index) or THI using a Wet Bulb indicator on the field will be checked 1 hour before the contest/practice by a certified athletic trainer, athletic director, or school designee when the air temperature is 80 degrees (Fahrenheit) or higher.
  • Download WeatherBug app to your phone or log into www.weatherbug.com. Schools may also use a Wet Bulb indicator on the field that will be used.
  • Enter zip code or city and state in the location section of the app or on-line or determine the THI by using a Wet Bulb indicator.
  • If the Feels Like temperature (heat index) or the Wet Bulb Indicator is 90 degrees or above, the athletic trainer, athletic director, or school designee must re-check the Feels Like temperature (heat index) or Wet Bulb indicator at halftime or midway point of the contest. If the Feels Like temperature (heat index) or Wet Bulb indicator is 96 degrees (Fahrenheit) or more, the contest will be suspended.

Please see below to take the appropriate actions:

   CLEAR:   

Feels Like Temp (Heat Index) or Wet Bulb indicator under 79 degrees

  • Full activity. No restrictions

   RECOMMENDED:   

Heat Index Caution: Feels Like Temp (Heat Index) or Wet Bulb indicator 80 degrees to 85 degrees

  • Provide ample water and multiple water breaks.
  • Monitor athletes for heat illness.
  • Consider reducing the amount of time for the practice session.

Heat Index Watch: Feels Like Temp (Heat Index) or Wet Bulb indicator 86 degrees to 90 degrees

  • Provide ample water and multiple water breaks.
  • Monitor athletes for heat illness.
  • Consider postponing practice to a time when Feels Like temp is lower.
  • Consider reducing the amount of time for the practice session.
  • 1 hour of recovery time for every hour of practice (ex. 2hr practice = 2hr recovery
  • time).

Heat Index Warning: Feels Like Temp (Heat Index) or Wet Bulb Indicator 91 degrees to 95 degrees

  • Provide ample water and water breaks every 15 minutes.
  • Monitor athletes for heat illness.
  • Consider postponing practice to a time when Feels Like temp is much lower.
  • Consider reducing the amount of time for the practice session.
  • 1 hour of recovery time for every hour of practice (ex. 2hr practice = 2hr recovery time.
  • Light weight and loose fitting clothes should be worn.
  • For Practices only Football Helmets should be worn. No other protective equipment should be worn.

   REQUIRED:   

Heat Index Alert: Feels Like Temp (Heat Index) or Wet Bulb indicator 96 degrees or greater

  • No outside activity, practice or contest, should be held. Inside activity should only be held if air conditioned.

Approved May 1, 2010
Updated July 27, 2016