Skip To Main Content

Minutes January 29, 2020

OFFICIAL MINUTES

CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION

Wednesday, January 29, 2020, 9:45 AM
Seven Bridges Middle School - Upper Commons

Presiding Officer: Jane Kimmel Shepardson
Pledge of Allegiance: Holly McCall

Present:  Board of Education
    Jane Kimmel Shepardson, President
    Holly McCall, Vice President
    Hilary Grasso
    Warren Messner
    Victoria Tipp

Staff Members:
    Christine Ackerman, Superintendent of Schools
    John Chow, Assistant Superintendent for Business
    Adam Pease, Assistant Superintendent for Curriculum & Instruction
    Tony Sinanis, Assistant Superintendent for Human Resources
    Liisa Elsner, District Clerk

1.      Call the Meeting to Order

President Jane Kimmel Shepardson called for a motion to convene the public meeting at 9:49 am.  
Motioned by Victoria Tipp to convene the public meeting at 9:49 am.  Seconded by Hilary Grasso.  Motion carried 5-0.

Motioned by Jane Kimmel Shepardson to appoint Holly McCall clerk pro tem.  Seconded by Victoria Tipp.  Motion carried 5-0.

2.      Proposed Executive Session, subject to Board approval, to discuss litigation

Motioned by Victoria Tipp to adjourn into Executive Session to discuss litigation, the employment history of particular persons, health & safety and to receive advice from counsel at 9:50 am.  Seconded by Jane Kimmel Shepardson.  Motion carried 5-0.

3.      Reconvene Special Public Meeting

President Shepardson called for a motion to re-convene the public meeting at 11:49 am.

Motioned by Hilary Grasso to re-convene the public meeting at 11:49 am.  Seconded Holly McCall.  Motion carried 5-0. 

The Board engaged in public discussion of possible additional avenues of communication with the community.

4.      Facilities 
BE IT RESOLVED, that the Board of Education acknowledges Change Orders approved by the Superintendent per Board Resolution adopted at June 14, 2017 Board of Education meeting.

4.1    Change Order:  HGHS-GC-015
Project:   Chappaqua Library & Horace Greeley High School Capital Improvements
Contractor:  MVM Construction, LLC
Description:  Cost to furnish and install revised ceiling soffits and acoustical ceiling grid in design Lab G102/G102A as per drawing ASK-3, see bulletin GC-7 attached, per the attached PCO #35 dated 3/3/19
Amount:  $2,844.27

4.2    Change Order:  HGHS-GC-018
Project:   Chappaqua Library & Horace Greeley High School Capital Improvements
Contractor:  MVM Construction, LLC
Description:  Labor, equipment and materials related removing ceiling framing and ceiling from Room L204, per the attached PCO #13 dated 1/23/19
Amount:  $2,962.08

4.3    Change Order:  HGHS-GC-019
Project:   Chappaqua Library & Horace Greeley High School Capital Improvements
Contractor:  MVM Construction, LLC
Description:  Labor, equipment and materials related to repairing existing ceilings outside both entrances of Hallway K110, per the attached PCO #16 dated 1/23/19
Amount:  $2,176.68

4.4    Change Order:  HGHS-GC-020
Project:   Chappaqua Library & Horace Greeley High School Capital Improvements
Contractor:  MVM Construction LLC
Description:  Labor, equipment and materials related to Emergency Repairs – removing water from Mechanical Room next to Rm. K110 caused by pipe lead, per the attached PCO #24 dated 1/23/19
Amount:  $2,019.60

4.5    Change Order:  HGHS GC-021
Project:   Chappaqua Library & Horace Greeley High School Capital Improvements
Contractor:  MVM Construction LLC
Description:  Labor, equipment and materials related to removing concrete slab and decking at two locations in Upper L after AC lines are moved and patching upper wall where Mitsubishi split unit was removed, per the attached PCO #41 dated 4/15/19
Amount:  $4,072.86

4.6    Change Order:  HGHS GC-022
Project:   Chappaqua Library & Horace Greeley High School Capital Improvements
Contractor:  MVM Construction LLC
Description:  Labor, equipment and materials related to removing existing skylight and closing-in opening with framing and drywall, per the attached PCO #55 dated 8/5/19
Amount:  $14,137.20

4.7    Change Order:  HGHS GC-023
Project:   Chappaqua Library & Horace Greeley High School Capital Improvements
Contractor:  MVM Construction LLC
Description:  Labor, equipment and materials related to removing a 32” wing wall outside Room L203 to accommodate casework, per the attached PCO #73 dated 11/6/19
Amount:  $555.39

4.8    Change Order:  HGHS GC-024
Project:   Chappaqua Library & Horace Greeley High School Capital Improvements
Contractor:  MVM Construction LLC
Description:  Labor, equipment and materials related to removing fiber optic wires and patching walls in Recording Studios in GLC, per the attached PCO #77 dated 11/6/19
Amount:  $666.47

4.9    Change Order:  HGHS GC-025
Project:   Chappaqua Library & Horace Greeley High School Capital Improvements
Contractor:  MVM Construction LLC
Description:  Labor, equipment and materials related to providing oak veneer finish at (48) window ledges around HS Library perimeter to match existing, per the attached PCO #67 dated 11/6/19 and drawing
Amount:  $7,466.91

4.10    Change Order:  Library GC-002
Project:   Chappaqua Library & Horace Greeley High School Capital Improvements
Contractor:  MVM Construction LLC
Description:  Costs to furnish and install additional railing for exterior steps and landing at the Public Library per the attached PCO #78 dated 12/9/19
Amount:  $1,699.83

4.11    Change Order:  Library GC-003
Project:   Chappaqua Library & Horace Greeley High School Capital Improvements
Contractor:  MVM Construction LLC
Description:  Costs to remove existing 4 inch CMU wall at bathroom #138.  Install new partition wall with 16 ga. 3 5/8” metal studs, use 5/8” drywall each side of wall per the attached PCO #58 dated 9/24/19
Amount:  $2,165.46

4.12    Change Order:  Library GC-004
Project:   Chappaqua Library & Horace Greeley High School Capital Improvements
Contractor:  MVM Construction LLC
Description:  Costs to chop out the floor at Toilet room #135 in order to provide access to RLJ Electric, who will move the existing fire alarm that is in the way of the new door opening.  Patching of floor and building a new wall for the new fire alarm box is included per the attached PCO #59 dated 9/24/19
Amount:  $1,750.32

4.13    Change Order:  Library GC-005
Project:   Chappaqua Library & Horace Greeley High School Capital Improvements
Contractor:  MVM Construction LLC
Description:  Costs to move existing bookshelves in the Children’s Room and sheetrock the wall behind them, per the attached PCO #60 dated 9/24/19
Amount:  $2,053.26

4.14    Change Order:  Library GC-006
Project:   Chappaqua Library & Horace Greeley High School Capital Improvements
Contractor:  MVM Construction LLC
Description:  Cost of labor and materials to build a soffit around existing steel beams in the ceiling of toilet rooms #135 and #136 per the attached PCO #61 dated 9/24/19
Amount:  $1,380.06

4.15    Change Order:  Library GC-007
Project:   Chappaqua Library & Horace Greeley High School Capital Improvements
Contractor:  MVM Construction LLC
Description:  Cost to furnish and install 3 5/8” metal studs with 5/8” type X drywall, tape/spackle, paint three spiral ducts in Teen Activity area 131 and one spiral duct in Children’s area 135, per the attached PCO #71 dated 11/6/19
Amount:  $3,344.68

4.16    Change Order:  Library GC-008
Project:   Chappaqua Library & Horace Greeley High School Capital Improvements
Contractor:  MVM Construction LLC
Description:  Cost to remove existing carpet outside of area (Café 135), furnish and install new carpet within this area, per the attached PCO #74 dated 11/6/19
Amount:  $2,221.56

4.17    Change Order:  Library GC-010
Project:   Chappaqua Library & Horace Greeley High School Capital Improvements
Contractor:  MVM Construction LLC
Description:  Labor, equipment and materials related to providing a temporary wall in the Public Library Café/Teen Activity Center for additional sound insulation and particle containment, per the attached PCO #27 dated 1/26/19
Amount:  $6,726.39

Motioned by Holly McCall to acknowledge Items 4.1 through 4.17 as stated above.  Seconded by Victoria Tipp.  Motion carried 5-0.

5.      Notice of Future Meetings

Wednesday, February 12, 2020 7:30 pm
Roaring Brook Elementary School Student Presentation
Dr. McGuffog – Special Education Testing Analysis & Best Practices Recommendations
Horace Greeley High School – Academic Commons

Tuesday, March 3, 2020 7:30 pm
Robert E. Bell Middle School Student Presentations
Superintendent Budget Proposal
Horace Greeley High School – Academic Commons

5.      Adjournment 

Motioned by Warren Messner to adjourn the meeting at 12:26 am.  Seconded by Jane Kimmel Shepardson.  Motion carried 5-0.  

Respectfully submitted,

Liisa Elsner
District Clerk / Secretary to the Superintendent

/lke