Agenda May 23, 2018

Agenda
and
Addendum

CHAPPAQUA CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION

Wednesday, May 23, 2018
Horace Greeley High School - Academic Commons

Presiding Officer: Victoria Tipp
Pledge of Allegiance: Jeffrey Mester

Convene public meeting at 7:30 pm

1.

Information Business Affairs

1.1

President's Report

1.2

Superintendent's Report

Presentations:

Tenure Candidates

Interactive Update

2.

Committee Reports

Policy Committee

2.1

Meals Charging Policy - 1st Reading

2.2

Graduation Policy - 1st Reading

Public Comment Period:

We welcome public comments, and in respect for each other's time, we ask that you limit your comments to three minutes. Board members may be contacted via email or phone.

3.

Approvals & Ratifications

3.1

Accept Minutes of April 26, 2018 Special Board Meeting

3.2

Accept Minutes of May 2, 2018 Board Meeting

3.3

Ratification of Report of Budget Vote / Proposition / Election May 15, 2018

4.

Recommended Action: Personnel

4.1

Instructional

Resolution:

BE IT RESOLVED, that the Board of Education hereby appoints the individual listed below as a per diem substitute teacher to be employed on an "as needed" basis, effective July 1, 2018:

  • Felice Gittelman

Resolution:

BE IT RESOLVED, that the Board of Education hereby abolishes 1.0 FTE elementary position, effective close of business on June 30, 2018.

Resolution:

BE IT RESOLVED , that the Board of Education hereby authorizes the Superintendent of Schools and the Board President to sign an Agreement extending the probationary term of Employee No. 5636, a pedagogical employee, for a twelve month period, through August 31, 2019. A copy of said Agreement, as presented to the Board at this meeting, shall be incorporated by reference within the minutes of this meeting.

Resignation

  • Ms. Annemarie Delucia-Piekarski, Assistant Principal, Westorchard Elementary School, effective June 28, 2018.
  • Katherine Wears, Staff Developer, District-wide, effective June 25, 2018.
  • Kyle Hosier, Assistant Principal, Horace Greeley High School, effective June 30, 2018
  • Sabina Slade, Teacher of Latin, Robert E. Bell Middle School, effective June 22, 2018

Tenure

  • Andrew Corsilia, Principal, Seven Bridges Middle School, effective July 1, 2018.
  • Mary Ford, Director of K-12, District Wide, effective July 1, 2018.
  • Kyle Hosier, Assistant Principal, Horace Greeley High School, effective July 1, 2018.
  • James Howard, Teacher of Mathematics, Horace Greeley High School, effective August 31, 2018.
  • Steven Listengart, Teacher of Music, Douglas Grafflin Elementary School, effective August 31, 2018.
  • Jessica Marchetti, Teacher of Science, Horace Greeley High School, effective June 13, 2018.
  • Carol Scappaticci, Teacher of Elementary Education, Douglas Grafflin Elementary School, effective August 31, 2018.
  • Kusum Sinha, Asst. Superintendent for HR & Leadership Development, Education Center, effective July 1, 2018.

Appointment: Probationary

  • Dr. Anthony Sinanis, Assistant Superintendent of Human Resources and Leadership Development, to a probationary appointment in the tenure area of Assistant Superintendent of Human Resources and Leadership Development effective November 23, 2018 through November 22, 2022, as recommended by the Superintendent of Schools.
  • Ms. Doreen O'Leary, Principal, Roaring Brook Elementary School, to a probationary appointment in the Elementary Principal tenure area for a probationary term commencing on July 1, 2018 and terminating on June 30, 2022, as recommended by the Superintendent of Schools, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period he or she shall not be eligible for tenure at that time.
  • Ms. Jessica Wrenn, Teacher of Mathematics, Horace Greeley High School, to a probationary appointment in the tenure area of Mathematics effective August 30, 2018 through August 30, 2022, as recommended by the Superintendent of Schools, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period he or she shall not be eligible for tenure at that time, salary pending contract negotiations.
  • Ms. Caitlyn Murphy, Teacher of Foreign Language, Robert E. Bell Middle, to a probationary appointment in the tenure area of Foreign Language effective August 30, 2018 through August 30, 2022, as recommended by the Superintendent of Schools, subject to receipt of composite or overall annual professional performance review ratings pursuant to Education law Section 3012-c and/or 3012-d of either effective or highly effective in at least three (3) of the four (4) proceeding years, and if the probationer receives an ineffective composite or overall rating in the final year of the probationary period he or she shall not be eligible for tenure at that time, salary pending contract negotiations.

4.2

Non-Instructional

Resolutions:

BE IT RESOLVED that, the Board of Education hereby amends the appointment of Jacqueline Petricha Silipigni, Benefits Assistant at the Education Center, from Provisional to Probationary, effective May 1, 2018 through July 25, 2018.

BE IT RESOLVED that the Board of Education hereby appoints the following individual as a per diem clerical / teacher aide substitute to be employed, on an "as needed" basis, effective May 16, 2018, at the rate of $15.00 per hour.

  • Jennifer Montero

5.

Recommended Action: Other

5.1

CSE Summaries (2017-18 School Year) reported to the Board on May 23, 2018.

5.2

CSE Summaries (2018-19 School Year) reported to the Board on May 23, 2018.

5.3

BE IT RESOLVED, that the Board hereby ratifies the provisions of the Memorandum of Agreement executed by the negotiating teams for the District and the CSEA, Local 1000 AFSCME, AFL-CIO, Chappaqua CSD Unit No. 9226, Westchester County Local 860, dated April 25, 2018 and agree to incorporate the provisions of their 2015-2018 Collectively Negotiated Agreement into a three-year successor agreement, effective July 1, 2018 and terminating on June 30, 2021, and authorizes the expenditure of those moneys necessary to implement the provisions of the 2018-2021 CSEA Collectively Negotiated Agreement.

5.4

WHEREAS, the Board of Education previously established a Debt Service Fund, a Property Loss Reserve Fund and an Unemployment Insurance Reserve Fund, which funds have been inactive for a period of time and are no longer needed;

BE IT RESOLVED that the Board of Education hereby authorizes the termination of the Debt Service Fund, the Property Loss Reserve Fund and the Unemployment Insurance Reserve Fund and authorizes the transfer of the monies remaining in these three reserves, in the total amount of $224,797, into the Capital Reserve Fund.

5.5

BE IT RESOLVED that the Board of Education approves CCSD Bid #945: Solid Waste Services for Buildings Owned by the Chappaqua Central School District and the Town of New Castle - recommended award to Sani-Pro Disposal/D.B.A. Suburban Carting in the amount of $66,420 for the 2018-19 school year.

5.6

BE IT RESOLVED that the Board of Education approves CCSD Bid #948: Driver's Education - recommended award to PAS Auto School - $445.00/student for the Summer and Fall/Spring Sessions of the 2018-19 school year.

5.7

BE IT RESOLVED that the Board of Education approves CCSD Bid #B2017-9: Field Maintenance Services - recommended award to Maxner Landscaping LLC - $110,000 plus hourly rates for the 2018-19 school year.

5.8

BE IT RESOLVED that the Board of Education approves CCSD RFP #2018-1: Special Testing and Inspections - recommended award to Test-Con Incorporated - various rates.

5.9

BE IT RESOLVED that the Board of Education approves CCSD Bid #B2018-5: Audio Visual Equipment for Seven Bridges STEAM Center - recommended award to Video Hi-Tech Corp. D/B/A Adwar Video - $72,066.88.

5.10

BE IT RESOLVED that the Board of Education approves a budget transfer of $110,000 to increase appropriation for BOCES/Administrative Services, and authorizes the Superintendent and Board President to execute this transfer.

5.11

BE IT RESOLVED that the Board of Education accepts a monetary gift from the Robert E. Bell PTA to be used towards the purchase of an audio/video presentation system, in the amount of $10,749.66, and authorizes the Board President to execute this Agreement.

5.12

BE IT RESOLVED that the Board of Education approves the Contract for Independent Contractor Services with Technical Directions, LLC to engage the services for technical operations of the Performing Arts Center (PAC) at Seven Bridges Middle School for school year 2018-19, at $60 per hour with a four-hour minimum per event, not to exceed $20,000 annually, and authorizes the Board President to execute this agreement.

5.13

BE IT RESOLVED that the Board of Education approves the Contract with SportCare for maintenance services of the Horace Greeley High School outdoor turf field beginning in Spring 2018 and continuing for 7 additional years, at $4,920 annually, and authorizes the Board President to execute this agreement.

5.14

WHEREAS, the District owns the attached list of items which are no longer useful or necessary for school district purposes and of no value to the School District;

THEREFORE, BE IT RESOLVED that the Board hereby declares such items to be surplus property and of no value to the School District and authorizes the disposal of such equipment in a prudent manner in accordance with law.

5.15

BE IT RESOLVED, that the Board of Education approves the Contract for Independent Contractor Services with A.F. Investigations, as provider of investigative services for school year 2018-19, at $65 per hour, and authorizes the Board President to execute this Agreement.

5.16

WHEREAS, Green Pro Solutions & Prescription Soil Analysis is, and will continue to be, the sole source of proprietary chemical turf products including 19-0-3 ALL-IN-ONE, BIO-AER, BIO-BOOST and BIO-TEA. These items are proprietary products that are only available through Green Pro Solutions & Prescription Soil Analysis' representative firm Jarzach Ventures, LLC which services the local geographical area in Westchester County, NY and the adjacent regions.

WHEREAS, Green Pro Solutions & Prescription Soil Analysis will have a direct sales and purchasing relationship via Jarzach Ventures, LLC and no intentions to utilize agents, or authorize resellers to provide products to Chappaqua Central School District.

THEREFORE, BE IT RESOLVED, that the Board of Education hereby declares Green Pro Solutions & Prescription Soil Analysis to be the sole source for such proprietary turf products and purchased in the ordinary course of product acquisition and therefore, determines that the purchase of the proprietary chemical turf products including 19-0-3 ALL-IN-ONE, BIO-AER, BIO-BOOST and BIO-TEA is not subject to competitive bidding under Section 103 of the General Municipal Law.

5.17

BE IT RESOLVED that the Board of Education accepts the Bid Evaluation and Recommendation of Award from Woodard & Curran, dated May 16, 2018, for Contract No. B2018-3 entitled "HGHS Field C - Athletic Facility Improvements - Bid Evaluation and Recommendation Award;" to award this contract to Laura Li Industries, LLC in the amount of $1,248,000, and authorizes the Board President to execute this Agreement.

5.18

BE IT RESOLVED THAT the Board of Education accepts the Award Letter for Horace Greeley High School and Chappaqua Public Library Projects from KG+D Architects, PC, dated May 16, 2018 for CCSD Bid # B2018-4 entitled "Capital Improvement at Horace Greeley High School and Chappaqua Public Library" to award to the following contractors:

 

Base Bid

Alt. HS1
L Building

Alt. CL1
Toilet Rm

Total
(Base +HS1 & CL1)

Contract 1 (General Trades)
MVM Construction, LLC

$7,300,000

$1,900,000

$20,000

$9,220,000

Contract 2 (Plumbing)
S&L Plumbing & Heating Corp.

$959,680

$33,320

$29,725

$1,022,725

Contract 3 (Mechanical)
Southeast Mechanical Corp.

$1,934,000

$85,000

$6,500

$2,025,500

Contract 4 (Electrical)
RLJ Electric Corp.

$1,995,000

$390,000

$18,000

$2,403,000

TOTAL CONTRACT VALUE

     

$14,671,225

 

5.19

BE IT RESOLVED that the Board of Education approves an Agreement with Sivic Solutions Group, LLC, 414 Trenton Road, Suite 202, Utica, New York, effective July 1, 2018 to June 30, 2019, and authorizes the Board President to execute this Agreement.

5.20

BE IT RESOLVED that the Board of Education approve a Contract with Devereaux Foundation for instructional services for 2018-2019 school year at the rate set forth by the New York State Education Department, and authorizes the Board President to execute this Agreement.

5.21

BE IT RESOLVED that the Board of Education approves a Contract with the Irvington Union Free School District , 40 North Broadway, Irvington, New York for special education services for the 2017-18 school year at the rate set forth by the New York State Education Department, and authorizes the Board President to execute this Agreement.

5.22

BE IT RESOLVED that the Board of Education approves an Contract for Educational Services with Byram Hills Central School District for the 2018-19 school year at the rate set by New York State Education Department, and authorizes the Board President to execute this Agreement.

5.23

BE IT RESOLVED that the Board of Education approves a new four year hardware lease for the acquisition of 110 Microsoft Surface Pro 12.3", 100 Microsoft Surface Book 2 13.5", 90 Lenovo 100E Chromebooks 11.6", 12 21.5" iMac Retina 4K, 150 iPad 32Gb, 110 13" Macbook Pro and additional accessories. Lease payments will be $159,443.26 per year, and authorizes the Board President to execute this Agreement.


ADDENDUM

5.24

BE IT RESOLVED that the Board hereby authorizes its President to execute an agreement for donation with the Twin Oaks Swim and Tennis Club Inc., and the Horace Greeley Sports Boosters, Inc., dated May 24, 2018 as presented to the Board at this meeting. A copy of said agreement shall be incorporated by reference within the minutes of this meeting.


6.

Facilities

Acknowledgement of Change Orders approved by the Superintendent per Board Resolution adopted at June 14, 2017 Board of Education meeting

6.1

Change order #GC-007-RB approved by the Superintendent:

Project: Roaring Brook ES Capital Improvements

Contractor: MVM Construction, LLC.

Description: Installation of furring & gypsum above walls at Learning Commons entry

Amount: $4,692.00

6.2

Change order #GC-008-RB approved by the Superintendent:

Project: Roaring Brook ES Capital Improvements

Contractor: MVM Construction, LLC.

Description: Installation of gypsum above walls at Whiteboard location

Amount: $2,349.47

6.3

Change order #GC-009-RB approved by the Superintendent:

Project: Roaring Brook ES Capital Improvements

Contractor: MVM Construction, LLC.

Description: Installation of gypsum, furring and tape on exposed south block wall of meeting room

Amount: $2,349.47

6.4

Change order #GC-010-WO approved by the Superintendent:

Project: Westorchard ES Capital Improvements

Contractor: MVM Construction, LLC.

Description: Furnish & Install studs, insulation, gypsum and tape on the east wall of the Maker Space

Amount: $5,300.05

6.5

Change order #GC-011-DG approved by the Superintendent:

Project: Douglas Grafflin ES Capital Improvements

Contractor: MVM Construction, LLC.

Description: Furnish & Install studs, insulation, gypsum and tape on the west wall of the Maker Space

Amount: $5,093.88

6.6

Change order #GC-012-DG approved by the Superintendent:

Project: Douglas Grafflin ES Capital Improvements

Contractor: MVM Construction, LLC.

Description: Remove and Furnish & Install studs, insulation, gypsum and tape at the south and portion of the east wall of the bathroom

Amount: $6,199.05

6.7

Change order #GC-013-DG approved by the Superintendent:

Project: Douglas Grafflin ES Capital Improvements

Contractor: MVM Construction, LLC.

Description: Remove wood trim and replace with gypsum

Amount: $768.57

6.8

Change order #GC-014-DG approved by the Superintendent:

Project: Douglas Grafflin ES Capital Improvements

Contractor: MVM Construction, LLC.

Description: Remove wall paper and skim coat wall in preparation for painting

Amount: $1,929.84

6.9

Change order #GC-015-DG approved by the Superintendent:

Project: Douglas Grafflin ES Capital Improvements

Contractor: MVM Construction, LLC.

Description: Skim Coat damaged wall in preparation for painting

Amount: $1,222.98

6.10

Change order #GC-001-SB approved by the Superintendent:

Project: Seven Bridges MS Capital Improvements

Contractor: Dobtol Construction, LLC

Description: Additional ACT and trim soffit extension between exterior wall and column line J

Amount: $6,646.00

6.11

Change order #EC-001-SB approved by the Superintendent:

Project: Seven Bridges MS Capital Improvements

Contractor: All Bright Electric

Description: Receptacles above countertop in Fabrication Lab

Amount: $2,570.23

7.

Financials

7.1

Appropriation Status Report - April 2018

7.2

Revenue Status Report - April 2018

7.3

Treasurer's Report - April 2018

7.4

Claims Auditor Report - April 2018

8.

Notice of Future Meetings

Wednesday, June 13, 2018, 7:30 pm
Horace Greeley High School - Academic Commons
Ave Atque Vale
Honor Retirees

9.

Adjournment

Any person who seeks accommodation based upon disability should contact the District Clerk, Liisa Elsner at 238-7200, x-1002, at least five days prior to the meeting.

Chappaqua Board of Education
Education Center
66 Roaring Brook Road
Chappaqua, NY 10514
Web: www.ccsd.ws
Email: board@ccsd.ws

PLEASE TURN OFF ALL CELL PHONES DURING MEETING

/lke


ADDENDUM

May 23, 2018

4.1

Instructional

BE IT RESOLVED that the Board hereby approves a personal leave of absence, with pay, for Employee No. 5355 for the period commencing on May 22, 2018 and ending on June 4, 2018, pursuant to contract and §1709(16) of the Education Law.

5.25

Recommended Action: Other

BE IT RESOLVED that the Board hereby appoints Melinda G. Gordon to serve as a compliance investigator, reporting to the Superintendent of Schools and Board of Education, in consultation with the District's legal counsel, at the hourly rate of $200.